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The ORDSYS.ORDDCM_VR_DT_MAP table is a critical component within Oracle E-Business Suite (EBS) 12.1.1 and 12.2.2, specifically in the context of Oracle's interMedia and Content Management functionalities. This table serves as a mapping table for version-controlled documents managed by Oracle's Document Management System (DMS), which is part of the Oracle interMedia suite. Below is a detailed 500-word summary of its purpose, structure, and relevance in Oracle EBS.

Purpose and Context

The ORDSYS.ORDDCM_VR_DT_MAP table is designed to maintain version control metadata for documents stored in Oracle's Document Management System. It acts as a bridge between the document versions and their corresponding metadata, ensuring that versioning information is accurately tracked and retrievable. This is particularly important in Oracle EBS environments where document management is integral to business processes such as procurement, HR, and financial record-keeping.

Table Structure

The table typically includes columns such as:
  • DOC_ID: A unique identifier for the document.
  • VERSION_ID: The version number of the document.
  • DATA_ID: A reference to the actual document data stored in other tables like ORDSYS.ORDDOC.
  • CREATED_DATE: The timestamp when the version was created.
  • CREATED_BY: The user or system process that created the version.
  • STATUS: The status of the document version (e.g., draft, approved, archived).

Integration with Oracle EBS

In Oracle EBS 12.1.1 and 12.2.2, this table is leveraged by the interMedia and Document Management modules to support version-controlled document storage. For example, when a user uploads a new version of a contract or invoice, the system updates ORDSYS.ORDDCM_VR_DT_MAP to reflect the new version while retaining metadata about previous versions. This ensures compliance with audit trails and regulatory requirements.

Key Functionalities

  1. Version Control: The table enables tracking of document versions, allowing users to revert to previous versions if needed.
  2. Metadata Management: It stores metadata such as creation date and author, which is crucial for auditing and reporting.
  3. Data Integrity: By maintaining a clear mapping between document IDs and version IDs, the table ensures data consistency across the system.

Technical Considerations

The table is part of the ORDSYS schema, which is owned by Oracle's interMedia suite. Administrators should ensure that this schema has appropriate privileges and is included in backup routines. Performance tuning may be required for environments with high document turnover, as frequent versioning can lead to rapid growth in this table.

Relevance in Oracle EBS 12.1.1 and 12.2.2

In both EBS 12.1.1 and 12.2.2, the table plays a similar role, though minor structural differences may exist due to version-specific optimizations. Its integration with other EBS modules like Oracle Purchasing or Oracle Projects ensures seamless document management across the suite.

Conclusion

The ORDSYS.ORDDCM_VR_DT_MAP table is a foundational element for document versioning and metadata management in Oracle EBS. Its role in maintaining data integrity, supporting audit trails, and enabling version control makes it indispensable for organizations relying on Oracle's Document Management System. Proper configuration and maintenance of this table are essential for optimizing document management workflows in EBS environments.