Search Results ap_expense_report_headers_all




The AP_EXPENSE_REPORT_HEADERS_ALL table in Oracle E-Business Suite (EBS) versions 12.1.1 and 12.2.2 is a critical data structure within the Accounts Payable (AP) module, specifically designed to store header-level information for employee expense reports. This table serves as the foundation for expense management, enabling organizations to track, approve, and reimburse employee-incurred expenses in compliance with corporate policies and accounting standards. Below is a detailed technical and functional analysis of this table.

Table Overview

The AP_EXPENSE_REPORT_HEADERS_ALL table is part of the Oracle Payables schema and is multi-org enabled, meaning it stores data for all operating units within a single instance. It acts as the parent table for expense report lines, which are stored in AP_EXPENSE_REPORT_LINES_ALL. Key attributes of this table include:
  • EXPENSE_REPORT_ID: The primary key, uniquely identifying each expense report.
  • EMPLOYEE_ID: References the employee submitting the expense report (linked to PER_ALL_PEOPLE_F).
  • STATUS: Indicates the workflow state (e.g., "Submitted," "Approved," "Rejected," "Paid").
  • REPORT_SUBMIT_DATE: Timestamp when the report was submitted.
  • TOTAL_AMOUNT: Sum of all line items in the report.
  • CURRENCY_CODE: Currency in which expenses were incurred (linked to FND_CURRENCIES).
  • ORG_ID: Operating unit identifier for multi-org support.

Functional Significance

This table supports the end-to-end expense reporting lifecycle:
  1. Submission: Employees submit expense reports via Oracle iExpenses or self-service modules, creating records in this table.
  2. Approval Workflow: The STATUS field drives Oracle Workflow notifications to approvers.
  3. Accounting Integration
    4. : Upon approval, data flows to Oracle Payables for invoice creation (AP_INVOICES_ALL) and General Ledger (GL_JE_HEADERS).
  4. Audit & Compliance: Historical records enable audit trails for SOX and tax compliance.

Technical Relationships

The table has foreign key relationships with:
  • AP_EXPENSE_REPORT_LINES_ALL (1:N relationship via EXPENSE_REPORT_ID)
  • PER_ALL_PEOPLE_F (employee details)
  • AP_INVOICES_ALL (for paid expense reports converted to invoices)
  • GL_JE_HEADERS (accounting entries)

Key Customization Points

Common extensions for this table include:
  • Descriptive Flexfields (DFFs): Adding custom attributes like project codes or cost centers.
  • Triggers/APIs: Custom validations using AP_EXPENSE_REPORT_PKG.
  • Views: Creating custom reporting views joined with related tables.

Performance Considerations

For optimal performance in EBS 12.1.1/12.2.2:
  • Indexes on EXPENSE_REPORT_ID, EMPLOYEE_ID, and STATUS are critical.
  • Partitioning strategies may be required for large implementations.
  • Concurrent programs like "Purge Expense Reports" should be scheduled to archive old data.

Version-Specific Notes

Between 12.1.1 and 12.2.2, the table structure remains largely consistent, but 12.2.2 introduces:
  • Enhanced mobile compatibility fields for iExpenses.
  • Tighter integration with Oracle Fusion Middleware for workflow.
  • Additional DFF segments for cloud integrations.
In summary, AP_EXPENSE_REPORT_HEADERS_ALL is a cornerstone table for expense management in Oracle EBS, with extensive integration points across HR, Payables, and GL modules. Proper understanding of its structure and relationships is essential for implementations, customizations, and troubleshooting.