Search Results ap_expense_report_params_all




The AP_EXPENSE_REPORT_PARAMS_ALL table in Oracle E-Business Suite (EBS) 12.1.1 or 12.2.2 is a critical repository for expense report configuration parameters within the Accounts Payable (AP) module. This table stores system-level and organization-specific settings that govern the behavior of expense reports, ensuring compliance with corporate policies and accounting standards. Below is a detailed technical breakdown of its structure, purpose, and key attributes.

Table Overview

AP_EXPENSE_REPORT_PARAMS_ALL is a multi-organization-enabled table, meaning it supports multiple operating units (OU) within a single EBS instance. It is part of the Oracle Payables module and is tightly integrated with the Oracle Internet Expenses (iExpenses) functionality. The table defines default values, validation rules, and processing logic for expense reports submitted by employees.

Key Columns and Their Significance

  • PARAMETER_ID: A unique identifier for each parameter record, often used as a primary key.
  • ORG_ID: Specifies the operating unit to which the parameter applies. A NULL value indicates a global/default setting.
  • PARAMETER_NAME: The name of the configuration parameter (e.g., ALLOW_PERSONAL_EXPENSES, MAX_DAILY_MEAL_LIMIT).
  • PARAMETER_VALUE: The value assigned to the parameter (e.g., Y/N, numeric thresholds, or predefined codes).
  • DESCRIPTION: A textual explanation of the parameter's purpose.
  • ENABLED_FLAG: Determines whether the parameter is active (Y) or inactive (N).
  • CREATION_DATE, CREATED_BY, LAST_UPDATE_DATE, LAST_UPDATED_BY: Standard Oracle audit columns tracking record creation and modifications.

Functional Use Cases

  1. Policy Enforcement: Parameters like MAX_EXPENSE_REPORT_AMOUNT or REQUIRE_RECEIPTS_FLAG enforce corporate spending policies.
  2. Workflow Control: Settings such as AUTO_APPROVE_FLAG or REQUIRE_MANAGER_APPROVAL dictate approval routing.
  3. Integration: Parameters like GL_DEFAULT_CODE_COMBINATION ensure proper accounting entries when expense reports are interfaced to the General Ledger (GL).
  4. Multi-Org Flexibility: Organization-specific overrides allow subsidiaries or departments to customize rules (e.g., varying per diem rates by location).

Technical Dependencies

The table interacts with:
  • AP_EXPENSE_REPORT_HEADERS_ALL and AP_EXPENSE_REPORT_LINES_ALL for expense report data.
  • AP_INVOICES_ALL for payable invoice creation.
  • GL_CODE_COMBINATIONS for default account mappings.

Customization and Extensions

Administrators can modify parameters via Oracle Forms (e.g., "Expense Report Parameters" form) or programmatically via APIs like AP_EXPENSE_REPORT_PUB. Custom parameters may be added to support unique business requirements, though caution is advised to avoid conflicts with seeded values.

Performance Considerations

Indexes on PARAMETER_NAME and ORG_ID optimize lookup performance. Partitioning may be beneficial for instances with high transaction volumes across many OUs.

Conclusion

The AP_EXPENSE_REPORT_PARAMS_ALL table serves as the backbone for configurable expense management in Oracle EBS. Its design balances standardization with organizational flexibility, making it indispensable for enterprises with complex expense reporting needs. Proper configuration of this table is essential for audit compliance, operational efficiency, and seamless integration with downstream financial processes.