Search Results ap_expense_reports_all




Overview
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Overview

The AP_EXPENSE_REPORTS_ALL table is a core data repository within the Oracle E-Business Suite Payables (AP) module, specifically for versions 12.1.1 and 12.2.2. It serves as the master definition table for expense report templates. These templates are foundational structures that define the rules, layouts, and default parameters used when employees or other payees create individual expense reports. The table's role is to store the descriptive and configurational metadata for these templates, enabling standardized and controlled expense reporting across the enterprise. Its "_ALL" suffix indicates it is a multi-organization access enabled (MOAC) table, storing data partitioned by the ORG_ID column for use in multi-org environments.

Key Information Stored

The table's primary purpose is to define template attributes. Its primary key is EXPENSE_REPORT_ID, which uniquely identifies each template. Based on its relationships, other critical columns include DEFAULT_PARAMETER_ID, which links to a default set of parameters in the AP_EXPENSE_REPORT_PARAMS_ALL table, governing default policies for reports created from this template. The table likely contains columns for the template name (e.g., REPORT_NAME), description, status (ACTIVE/INACTIVE), effective dates, and the ORG_ID for multi-org context. It functions as the central reference point from which individual expense report headers (AP_EXPENSE_REPORT_HEADERS_ALL) are instantiated.

Common Use Cases and Queries

This table is primarily accessed for administrative setup, auditing, and reporting on template usage. Common operational scenarios include generating a list of all active expense report templates for a specific operating unit, or identifying which template a particular expense report was based upon. A typical query would join to related header tables to analyze volume. For example:

  • Listing Active Templates: SELECT expense_report_id, report_name FROM ap_expense_reports_all WHERE org_id = :p_org_id AND SYSDATE BETWEEN start_date_active AND NVL(end_date_active, SYSDATE);
  • Template Usage Analysis: SELECT ter.report_name, COUNT(header.expense_report_id) FROM ap_expense_reports_all ter LEFT JOIN ap_expense_report_headers_all header ON ter.expense_report_id = header.expense_report_id WHERE ter.org_id = :p_org_id GROUP BY ter.report_name;

Direct data manipulation via DML is uncommon; templates are typically maintained via the Oracle EBS application interface.

Related Objects

As indicated by the foreign key relationships, AP_EXPENSE_REPORTS_ALL is a central hub connected to several key Payables tables. The AP_EXPENSE_REPORT_HEADERS_ALL table references it, as every submitted expense report is associated with a specific template. It has a bidirectional relationship with AP_EXPENSE_REPORT_PARAMS_ALL for storing template-specific parameters. Furthermore, it is referenced by AP_AUD_QUEUES for audit processing and by AP_SYSTEM_PARAMETERS_ALL, likely to designate a default system-wide expense report template. Understanding these relationships is essential for tracing data flow from template definition (this table) to individual expense report transactions and their associated audit controls.