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The AP.AP_EXPENSE_PARAMS_ALL table in Oracle E-Business Suite (EBS) versions 12.1.1 and 12.2.2 is a critical repository for configuring and managing expense report parameters within the Accounts Payable (AP) module. This table stores organization-specific settings that control the behavior of expense reporting, validation rules, approval workflows, and accounting defaults. Below is a detailed analysis of its structure, key columns, and functional significance.

Table Overview

The AP_EXPENSE_PARAMS_ALL table is part of the Oracle Payables data model and is designed to support multi-organization structures through the ORG_ID column. Each record corresponds to a set of expense-related configurations for a specific operating unit, enabling granular control over expense management policies.

Key Columns and Their Functions

  1. ORG_ID: Links the parameters to an operating unit, ensuring segregation of expense policies across organizations.
  2. EXPENSE_PARAM_ID: Primary key, uniquely identifying each parameter set.
  3. DEFAULT_EXPENSE_ACCOUNT: Defines the default general ledger account for expense items when no specific account is assigned.
  4. REQUIRE_RECEIPT_FLAG: Controls whether receipts are mandatory for expense submissions (Y/N).
  5. AUTO_APPROVE_LIMIT: Sets the monetary threshold below which expenses are auto-approved without manual intervention.
  6. DAILY_PER_DIEM_RATE: Stores the default per diem rate for travel-related expenses.
  7. CREDIT_CARD_TRX_SOURCE: Specifies the data source for credit card transactions (e.g., bank feeds or manual entry).
  8. TAX_CALCULATION_METHOD: Determines how taxes are computed on expenses (e.g., inclusive/exclusive).
  9. LAST_UPDATE_DATE/LAST_UPDATED_BY: Audit columns tracking record modifications.

Functional Significance

This table acts as a central hub for expense management configurations:
  • Policy Enforcement: Parameters like REQUIRE_RECEIPT_FLAG enforce corporate policies on expense documentation.
  • Workflow Automation: AUTO_APPROVE_LIMIT streamlines approvals for low-value expenses, reducing administrative overhead.
  • Accounting Integration: Default account mappings ensure consistent GL postings across expense categories.
  • Multi-Org Flexibility: Supports diverse expense policies for global enterprises with varying regional requirements.

Technical Considerations

  • Indexing: Typically indexed on ORG_ID and EXPENSE_PARAM_ID for performance optimization.
  • APIs: Oracle provides PL/SQL APIs to modify these parameters programmatically, ensuring data integrity.
  • Dependencies: Integrated with tables like AP_EXPENSE_REPORT_HEADERS_ALL and AP_INVOICES_ALL.

Implementation Scenarios

  1. Configuring per diem rates for international travel policies.
  2. Enabling receipt validation for audit compliance.
  3. Setting up auto-approval thresholds to expedite reimbursement processing.

Conclusion

The AP_EXPENSE_PARAMS_ALL table is a foundational component of Oracle EBS's expense management framework, providing administrators with granular control over expense workflows while maintaining compliance with organizational and regulatory requirements. Its multi-org design and comprehensive parameter set make it indispensable for enterprises leveraging Oracle Payables for expense processing.