Search Results gl_period_statuses

The GL_PERIOD_STATUSES table in Oracle E-Business Suite (EBS) 12.1.1 or 12.2.2 is a critical repository for managing accounting period statuses within the General Ledger (GL) module. This table stores information about the open and closed statuses of accounting periods for each set of books (later referred to as ledgers in later versions). Understanding its structure and functionality is essential for financial reporting, period-end close processes, and audit compliance.

Table Structure and Key Columns

The GL_PERIOD_STATUSES table consists of several key columns that define the state of accounting periods:

• APPLICATION_ID: Identifies the Oracle application (e.g., GL for General Ledger).
• LEDGER_ID: Associates the period status with a specific ledger (previously referred to as SET_OF_BOOKS_ID in earlier versions).
• PERIOD_NAME: The name of the accounting period (e.g., JAN-2024, FEB-2024).
• PERIOD_YEAR: The fiscal year of the period.
• PERIOD_NUM: The sequential number of the period within the fiscal year.
• START_DATE and END_DATE: Define the period's date range.
• CLOSING_STATUS: Indicates whether the period is 'O' (Open), 'C' (Closed), 'P' (Permanently Closed), or 'F' (Future-Enterable).
• LAST_UPDATE_DATE, LAST_UPDATED_BY, CREATION_DATE, CREATED_BY: Audit columns for tracking changes.

Functional Role in Oracle EBS

The GL_PERIOD_STATUSES table plays a pivotal role in:

• Period Control: Ensures transactions are posted only in open or future-enterable periods, preventing data integrity issues.
• Financial Close Process: Tracks the progression of period closures, supporting month-end and year-end activities.
• Reporting: Restricts financial reports to relevant periods based on their status.
• Multi-Org and Multi-Ledger Environments: Manages period statuses across different ledgers and legal entities.

Integration with Other Modules

The table interacts with subledger modules (e.g., AP, AR, FA) to enforce period status consistency. For instance:

• Subledger transactions cannot post to a closed GL period.
• The GL_PERIOD_STATUSES table is referenced during the Subledger Accounting (SLA) transfer process.

Common Operations and Customizations

Key operations involving this table include:

• Opening/Closing Periods: Via the GL "Open and Close Periods" form, which updates CLOSING_STATUS.
• Querying Period Statuses: Used in custom reports or workflows to validate period availability.
• Data Fixes: Manual updates (e.g., re-opening a period) require caution to maintain audit trails.

Technical Considerations

• Indexes: Optimized for queries on LEDGER_ID, PERIOD_NAME, and CLOSING_STATUS.
• Concurrency: Period status changes are serialized to prevent conflicts.
• Audit Requirements: Changes to period statuses are often audited for SOX compliance.

Conclusion

The GL_PERIOD_STATUSES table is foundational to Oracle EBS General Ledger operations, ensuring accurate period management across financial processes. Its proper configuration and monitoring are vital for maintaining data integrity, compliance, and efficient period-end closes. Administrators should exercise caution when directly manipulating this table, preferring standard GL interfaces to avoid system inconsistencies.