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The AP.AP_EXPENSE_FEED_LINES_ALL table in Oracle E-Business Suite (EBS) versions 12.1.1 and 12.2.2 serves as a critical repository for expense report line-level data, primarily interfacing with Oracle Payables (AP) and Oracle Internet Expenses (iExpenses). This table stores transactional details submitted by employees through expense reports, which are later processed for reimbursement or corporate card reconciliation. Below is a detailed breakdown of its structure, purpose, and integration within Oracle EBS.

Purpose and Functional Context

The AP_EXPENSE_FEED_LINES_ALL table captures line-item details from expense reports, including amounts, categories, tax codes, and project accounting attributes. It acts as an intermediary between Oracle iExpenses (for employee submissions) and Oracle Payables (for invoice generation). Key functionalities include:
  • Expense Report Integration: Stores raw data from expense reports before validation and approval.
  • Multi-Org Support: The _ALL suffix indicates it supports multi-organization structures, with data partitioned by ORG_ID.
  • Audit and Compliance: Tracks line-level details for audit trails, policy compliance, and reconciliation.

Key Columns and Data Structure

The table comprises columns that map to expense report attributes, including:
  • Header-Level Links: EXPENSE_FEED_HEADER_ID ties lines to their parent expense report in AP_EXPENSE_FEED_HEADERS_ALL.
  • Financial Data: AMOUNT, CURRENCY_CODE, TAX_CODE, and EXCHANGE_RATE facilitate accounting entries.
  • Project Tracking: Columns like PROJECT_ID, TASK_ID, and EXPENDITURE_TYPE integrate with Oracle Projects.
  • Policy Validation: CATEGORY_CODE, RECEIPT_VERIFIED_FLAG, and JUSTIFICATION enforce expense policies.
  • Status and Processing: LINE_STATUS (e.g., 'SUBMITTED', 'APPROVED'), PAYMENT_FLAG, and GL_POSTED_FLAG track workflow progress.

Integration with Oracle EBS Modules

The table interacts with several EBS modules:
  • Oracle iExpenses: Source of initial data submission; lines are inserted via APIs or UI.
  • Oracle Payables: Approved lines generate payable invoices via AP_INVOICES_ALL and AP_INVOICE_LINES_ALL.
  • Oracle General Ledger (GL): Accounting entries derived from expense lines are posted to GL.
  • Oracle Projects: Project-related expenses flow to PA_EXPENDITURES_ALL for cost tracking.

Technical Considerations

  • Indexes: Common indexes include EXPENSE_FEED_HEADER_ID, ORG_ID, and LINE_STATUS for performance.
  • APIs: Oracle-provided PL/SQL APIs (e.g., AP_EXPENSE_FEED_PKG) manage data insertion/updates.
  • Custom Extensions: Custom triggers or extensions may augment validation or integration logic.

Common Use Cases

  • Expense Reporting: Employees submit line items via iExpenses, stored in this table.
  • Approval Workflow: Managers review lines before Payables processing.
  • Audit Queries: Historical expense analysis using CREATION_DATE or LAST_UPDATE_DATE.

Conclusion

The AP.AP_EXPENSE_FEED_LINES_ALL table is a foundational component of Oracle EBS’s expense management ecosystem, enabling seamless data flow between iExpenses, Payables, and Projects. Its design supports compliance, multi-org operations, and integration with financial modules, making it indispensable for organizations leveraging Oracle EBS for expense automation.