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Deep Dive into OE_HOLD_AUTHORIZATIONS Table in Oracle EBS 12.1.1/12.2.2

The OE_HOLD_AUTHORIZATIONS table is a critical component of Oracle E-Business Suite (EBS) Order Management module, specifically designed to manage authorization records for order holds. It stores metadata related to users or roles authorized to release holds applied to sales orders, ensuring controlled access and compliance with business rules. This table is integral to the hold management framework in Oracle EBS versions 12.1.1 and 12.2.2.

Key Attributes and Structure

The table's structure includes the following primary columns:

  • HOLD_AUTHORIZATION_ID: Primary key, uniquely identifying each authorization record.
  • HOLD_ID: Foreign key linking to OE_HOLDS, referencing the specific hold being authorized.
  • AUTHORIZATION_TYPE: Indicates whether authorization is granted to a user (USER) or responsibility (RESP).
  • USER_ID/RESPONSIBILITY_ID: Stores the ID of the authorized user/responsibility, depending on AUTHORIZATION_TYPE.
  • START_DATE/END_DATE: Defines the validity period of the authorization.
  • CREATED_BY/CREATION_DATE: Audit columns tracking record creation.

Functional Role in Order Management

The table supports the following business processes:

  1. Hold Release Workflow: Determines which users/responsibilities can release specific holds (e.g., credit, inventory, or manual holds).
  2. Segregation of Duties: Enforces compliance by restricting hold release privileges based on authorization records.
  3. Temporal Access Control: Uses START_DATE/END_DATE to implement time-bound authorizations.

Integration with Other Modules

OE_HOLD_AUTHORIZATIONS interacts with:

  • OE_HOLDS: Contains master hold definitions referenced via HOLD_ID.
  • FND_USER/FND_RESPONSIBILITY: Validates user/responsibility IDs against Oracle Application Object Library tables.
  • OE_ORDER_HOLDS: Stores applied holds; authorizations govern release actions on these records.

Technical Considerations

Key technical aspects include:

  • Indexing: Typically indexed on HOLD_ID and USER_ID/RESPONSIBILITY_ID for performance.
  • API Dependencies: Managed via Order Management APIs like OE_HOLDS_PUB for CRUD operations.
  • Upgrade Impact: Structure remains consistent between 12.1.1 and 12.2.2, but post-upgrade scripts may populate new columns if present.

Customization Scenarios

Common extensions involve:

  • Adding custom columns (e.g., APPROVAL_COMMENTS) via table extensions.
  • Implementing triggers to sync with external approval systems.
  • Building custom reports using HOLD_AUTHORIZATION_ID as a join key.

Conclusion

The OE_HOLD_AUTHORIZATIONS table is a foundational element in Oracle EBS Order Management, enabling granular control over hold release permissions. Its design ensures auditability, flexibility, and integration with Oracle's security model, making it indispensable for organizations with complex order approval hierarchies.