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The PO_VENDORS table in Oracle E-Business Suite (EBS) versions 12.1.1 and 12.2.2 is a critical repository for supplier information, serving as the foundation for procurement and payables processes. This table stores comprehensive vendor data, including key attributes such as vendor ID, name, tax identifiers, payment terms, and purchasing controls. As a core component of the Purchasing (PO) module, it integrates with other EBS modules like Accounts Payable (AP), General Ledger (GL), and Inventory (INV), ensuring seamless transactional flow across the enterprise.

Table Structure and Key Columns

The PO_VENDORS table contains several essential columns that define vendor relationships and operational parameters:
  • VENDOR_ID – Primary key, uniquely identifying each supplier.
  • VENDOR_NAME – Legal or business name of the vendor.
  • SEGMENT1 – Vendor number assigned by the organization.
  • VENDOR_TYPE_LOOKUP_CODE – Classifies vendors (e.g., "STANDARD," "EMPLOYEE").
  • TAX_VERIFICATION_DATE – Tracks tax compliance status.
  • HOLD_FLAG – Indicates if the vendor is on hold for transactions.
  • ENABLED_FLAG – Determines active/inactive status.
Additional columns manage payment details (TERMS_ID), tax reporting (TAX_REPORTING_NAME), and audit attributes (CREATION_DATE, LAST_UPDATE_DATE).

Integration with Oracle EBS Modules

The PO_VENDORS table is central to cross-module functionality:
  • Accounts Payable (AP): Linked via AP_SUPPLIERS to process invoices and payments.
  • Purchasing (PO): Drives requisitions, purchase orders, and agreements.
  • Inventory (INV): Supports sourcing rules and replenishment.
Data synchronization between PO_VENDORS and AP_SUPPLIERS ensures consistency, with triggers or APIs propagating changes.

Business Process Impact

Vendor data in PO_VENDORS influences critical workflows:
  • Procurement: Vendor eligibility checks during PO creation.
  • Payment Processing: Terms and banking details from this table govern payment runs.
  • Compliance: Tax and regulatory fields support reporting (e.g., 1099, VAT).
The HOLD_FLAG column enables organizations to temporarily block transactions for non-compliant vendors.

Technical Considerations

In EBS 12.1.1 and 12.2.2, PO_VENDORS is part of the PO schema. Key technical aspects include:
  • Indexes: Optimized queries via indexes on VENDOR_ID, SEGMENT1.
  • APIs: Vendor creation/modification uses PO_VENDORS_PKG for validation.
  • Upgrades: 12.2.2 introduces enhanced data security and auditing features.

Customization and Extensions

Organizations often extend PO_VENDORS with descriptive flexfields (DFFs) to capture industry-specific attributes. Custom workflows may leverage triggers or Oracle Application Framework (OAF) extensions to enforce business rules.

Conclusion

The PO_VENDORS table is a linchpin in Oracle EBS procurement ecosystems, ensuring accurate vendor management and process integration. Its design supports scalability, compliance, and interoperability, making it indispensable for enterprises running EBS 12.1.1 or 12.2.2. Proper configuration and maintenance of this table are vital for operational efficiency and financial controls.