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The IGF.IGF_AW_AWD_DISB_ALL table is a critical component within Oracle E-Business Suite (EBS) versions 12.1.1 and 12.2.2, specifically designed to support the Institutional Grants and Funds (IGF) module. This table plays a pivotal role in managing disbursement-related data for awarded grants, scholarships, or financial aid, ensuring accurate tracking and reporting of fund distributions to beneficiaries. Below is a detailed analysis of its structure, functionality, and relevance in Oracle EBS.

Overview and Purpose

The IGF_AW_AWD_DISB_ALL table stores disbursement records linked to financial aid awards, capturing transactional details such as disbursement amounts, dates, statuses, and associated award references. It serves as a bridge between award definitions (IGF_AW_AWARD) and actual fund disbursements, enabling institutions to monitor the lifecycle of financial aid from approval to payout. This table is part of the broader IGF module, which automates grant and fund management for educational institutions, government agencies, or nonprofit organizations.

Key Columns and Data Structure

The table's schema includes columns essential for disbursement tracking:
  • AWD_DISB_ID: Primary key uniquely identifying each disbursement record.
  • AWARD_ID: Foreign key linking to the IGF_AW_AWARD table, associating disbursements with specific awards.
  • DISB_NUM: Disbursement sequence number, indicating the order of multiple disbursements for an award.
  • DISB_AMOUNT: The monetary value disbursed.
  • DISB_DATE: The date on which funds were or will be disbursed.
  • STATUS: Tracks disbursement status (e.g., 'Pending', 'Processed', 'Cancelled').
  • ORG_ID: Multi-org identifier, supporting data partitioning in multi-institution deployments.
Additional columns may include audit fields (CREATED_BY, CREATION_DATE), adjustment flags, and references to payment methods or bank details.

Integration with Oracle EBS Modules

The table integrates with:
  • General Ledger (GL): Disbursement amounts may post to GL accounts via the IGF module's accounting engine.
  • Accounts Payable (AP): For direct payments to vendors or students, disbursement data may trigger AP invoice generation.
  • Subledger Accounting (SLA): Ensures compliance with accounting standards by mapping disbursements to appropriate accounting entries.

Functional Workflow

  1. Award Creation: An award is defined in IGF_AW_AWARD, specifying terms like total amount and disbursement schedule.
  2. Disbursement Scheduling: Disbursement records are created in IGF_AW_AWD_DISB_ALL, either manually or via automated rules.
  3. Processing: Disbursements are executed based on DISB_DATE, updating STATUS and triggering downstream financial transactions.
  4. Reporting: Data from this table feeds regulatory reports, student statements, and institutional dashboards.

Technical Considerations

  • Multi-Org Support: The _ALL suffix denotes multi-org compatibility, with ORG_ID enabling secure data access.
  • Indexing: Performance-critical columns like AWARD_ID and DISB_DATE are typically indexed.
  • Custom Extensions: Institutions often extend the table with custom columns to capture additional disbursement attributes.

Conclusion

The IGF.IGF_AW_AWD_DISB_ALL table is a cornerstone of the IGF module in Oracle EBS 12.1.1/12.2.2, providing a robust framework for managing financial aid disbursements. Its design ensures data integrity, supports complex award structures, and facilitates integration with core financial systems, making it indispensable for institutions administering grants or scholarships.