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The IBY.IBY_EXTERNAL_PAYEES_ALL table in Oracle E-Business Suite (EBS) 12.1.1 and 12.2.2 is a critical component of the Oracle Payments module, which facilitates payment processing across various Oracle applications. This table stores information about external payees—entities or individuals outside the organization who receive payments. Below is a detailed analysis of its structure, purpose, and integration within Oracle EBS.

Purpose and Functional Overview

The IBY_EXTERNAL_PAYEES_ALL table serves as a master repository for payee details, enabling organizations to manage vendor, employee, or third-party payment recipients efficiently. It supports multi-org structures through the ALL suffix, allowing data segregation by operating unit. Key functionalities include:
  • Payee Identification: Stores unique identifiers for external payees, linking them to transactions in other modules like Payables (AP), Receivables (AR), or Payroll.
  • Payment Method Configuration: Defines payment preferences (e.g., electronic funds transfer, checks) for each payee.
  • Bank Account Integration: References bank account details stored in IBY_EXTERNAL_PAYEE_BANK_ACCS, ensuring accurate fund disbursement.
  • Compliance and Validation: Supports tax and regulatory requirements by storing tax identifiers (e.g., VAT, TIN) and validation flags.

Table Structure and Key Columns

The table comprises columns that categorize payee attributes and link to related entities. Notable columns include:
  • EXT_PAYEE_ID: Primary key, uniquely identifying each payee record.
  • PAYEE_PARTY_ID: References the Trading Community Architecture (TCA) party, integrating with Oracle Trading Community Model.
  • PAYMENT_FUNCTION: Specifies the payment context (e.g., "VENDOR," "EMPLOYEE").
  • ORG_ID: Indicates the operating unit, enabling multi-org access control.
  • PAYEE_STATUS: Tracks active/inactive status, ensuring only valid payees are processed.
  • CREATION_DATE, LAST_UPDATE_DATE: Audit columns for tracking record lifecycle.

Integration with Oracle EBS Modules

IBY_EXTERNAL_PAYEES_ALL integrates with several Oracle modules:
  1. Oracle Payables (AP): Links to AP_SUPPLIERS for vendor payments, ensuring payee details align with supplier records.
  2. Oracle Receivables (AR): Supports customer refunds by referencing RA_CUSTOMERS.
  3. Oracle Human Resources (HR): Connects to PER_ALL_PEOPLE_F for employee reimbursements.
  4. Oracle Cash Management (CE): Validates bank accounts during payment reconciliation.

Technical Considerations

  • Indexing: Indexes on EXT_PAYEE_ID, PAYEE_PARTY_ID, and ORG_ID optimize query performance.
  • Data Security: Row-level security via ORG_ID restricts access per operating unit.
  • APIs: Oracle provides PL/SQL APIs (e.g., IBY_PAYEE_API) for safe CRUD operations, avoiding direct DML.

Common Use Cases

  1. Vendor Payments: Automating payments to suppliers by linking AP_SUPPLIERS to external payee records.
  2. Employee Expenses: Processing payroll or expense reimbursements via HR-integrated payees.
  3. Compliance Reporting: Generating audit reports using payee tax identifiers and statuses.

Conclusion

The IBY.IBY_EXTERNAL_PAYEES_ALL table is a cornerstone of Oracle Payments, enabling centralized payee management across EBS modules. Its design ensures scalability, compliance, and seamless integration, making it indispensable for organizations leveraging Oracle EBS 12.1.1 or 12.2.2 for financial operations. Proper utilization of this table, coupled with Oracle’s APIs, enhances payment accuracy and operational efficiency.