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The IBY.IBY_IRF_TIMEOF_PURCHASE table in Oracle E-Business Suite (EBS) 12.1.1 and 12.2.2 is a critical component of the iReceivables module, which is part of the Oracle Receivables suite. This table stores time-of-purchase information related to invoice-related fees (IRF), which are additional charges applied to invoices at the time of purchase. The table plays a pivotal role in capturing, tracking, and managing these fees, ensuring accurate financial reporting and reconciliation.

Purpose and Functionality

The primary purpose of IBY.IBY_IRF_TIMEOF_PURCHASE is to record details about fees assessed during the purchase process. These fees are typically associated with payment methods, such as credit card processing fees, and are calculated based on predefined rules. The table stores metadata such as fee amounts, calculation methods, and associated invoice identifiers, enabling seamless integration with Oracle Receivables and General Ledger.

Key Columns and Structure

The table includes several important columns:
  • IRF_TIMEOF_PURCHASE_ID: A unique identifier for each fee record.
  • INVOICE_ID: Links the fee to a specific invoice in Oracle Receivables.
  • FEE_AMOUNT: Stores the calculated fee amount.
  • FEE_CURRENCY_CODE: Indicates the currency in which the fee is applied.
  • FEE_TYPE_CODE: Specifies the type of fee (e.g., credit card processing fee).
  • CREATION_DATE and LAST_UPDATE_DATE: Track when the record was created or modified.
  • PAYMENT_METHOD_CODE: Associates the fee with a specific payment method.

Integration with Oracle EBS Modules

IBY.IBY_IRF_TIMEOF_PURCHASE integrates with several Oracle EBS modules:
  • Oracle Receivables (AR): Fees recorded in this table are linked to invoices, ensuring accurate posting to customer accounts.
  • Oracle General Ledger (GL): Fee amounts are transferred to GL for financial reporting.
  • Oracle iReceivables: The table supports self-service invoicing and fee assessment for online payments.

Business Process Flow

When a customer makes a payment through iReceivables, the system:
  1. Identifies applicable fees based on payment method and business rules.
  2. Calculates the fee amount and stores it in IBY.IBY_IRF_TIMEOF_PURCHASE.
  3. Links the fee to the corresponding invoice for reconciliation.
  4. Posts the fee to GL for financial reporting.

Customization and Extensions

Organizations can extend the functionality of this table by:
  • Creating custom fee types via setup in Oracle iReceivables.
  • Implementing triggers or workflows to automate fee calculations.
  • Developing custom reports to analyze fee data.

Data Retention and Performance

Given the transactional nature of this table, it is recommended to archive older records periodically to maintain performance. Oracle provides standard purge programs for this purpose.

Conclusion

The IBY.IBY_IRF_TIMEOF_PURCHASE table is a vital element in Oracle EBS for managing invoice-related fees. Its integration with Receivables, iReceivables, and General Ledger ensures accurate financial processing and reporting. Proper understanding and utilization of this table can significantly enhance an organization's accounts receivable operations.