Search Results ap_selected_invoices_all




The AP_SELECTED_INVOICES_ALL table in Oracle E-Business Suite (EBS) versions 12.1.1 and 12.2.2 is a critical repository for temporarily storing invoice data during key Accounts Payable (AP) processes. This table serves as a staging area for invoices selected for batch operations such as payments, approvals, validations, and reporting. Below is a detailed analysis of its structure, purpose, and functional significance.

Purpose and Functional Context

The AP_SELECTED_INVOICES_ALL table acts as a transient storage mechanism for invoices flagged for processing. It is primarily utilized in the following scenarios:
  • Payment Batch Processing: Invoices selected for payment via the Payment Batch form are stored here before being processed by the Payables Payment Program.
  • Approval Workflows: Invoices marked for approval through the Invoice Workbench or Approval workflows are temporarily held in this table.
  • Validation and Reporting: Used to aggregate invoices for validation checks or custom reporting before final submission.

Key Columns and Structure

The table includes columns that map to invoice attributes and processing metadata. Notable columns include:
  • INVOICE_ID: Foreign key linking to AP_INVOICES_ALL, identifying the invoice.
  • SELECTION_ID: A unique identifier for the batch or session that selected the invoice.
  • PROCESS_TYPE: Indicates the operation (e.g., 'PAYMENT', 'APPROVAL', 'VALIDATION').
  • CREATED_BY, CREATION_DATE: Audit columns tracking who added the record and when.
  • STATUS_FLAG: Reflects processing state (e.g., 'PENDING', 'PROCESSED', 'ERROR').

Integration with AP Workflows

The table integrates with core AP modules:
  1. Payment Processing: During payment batch creation, invoices are inserted into AP_SELECTED_INVOICES_ALL with PROCESS_TYPE='PAYMENT'. The Payment Program then reads these records to generate payments.
  2. Approval Routing: Invoices pending approval are stored here with PROCESS_TYPE='APPROVAL', enabling the Approval Workflow Engine to process them sequentially.
  3. Data Validation: Custom validation scripts may query this table to enforce business rules before final submission.

Technical Considerations

  • Multi-Org Support: The _ALL suffix denotes multi-org functionality, with data partitioned by ORG_ID.
  • Performance: Indexes on SELECTION_ID and INVOICE_ID optimize query performance during batch operations.
  • Purging Mechanism: Records are typically purged post-processing via concurrent programs or manual cleanup scripts to maintain efficiency.

Common Customizations

Organizations often extend the table’s utility through:
  • Custom Selection Criteria: Adding columns to support unique invoice filtering logic.
  • Enhanced Reporting: Joining with AP_INVOICES_ALL or AP_INVOICE_DISTRIBUTIONS_ALL for ad-hoc analyses.
  • Integration Hooks: Using the table as an intermediate layer for third-party payment systems.

Conclusion

The AP_SELECTED_INVOICES_ALL table is a pivotal component in Oracle EBS AP modules, enabling efficient batch processing and workflow management. Its design supports scalability, auditability, and integration with both standard and customized AP operations. Understanding its structure and behavior is essential for troubleshooting, performance tuning, and extending AP functionalities in EBS 12.1.1 and 12.2.2 environments.