Search Results cst_ap_po_reconciliation

The CST_AP_PO_RECONCILIATION table in Oracle E-Business Suite (EBS) 12.1.1 or 12.2.2 is a critical data structure used in the Cost Management module to facilitate the reconciliation of purchase order (PO) receipts with accounts payable (AP) invoices. This table plays a pivotal role in ensuring accurate cost accounting by tracking discrepancies between PO receipts and AP invoices, which is essential for financial reporting, inventory valuation, and cost control. Below is a detailed breakdown of its purpose, structure, and significance.

Purpose and Functional Context

The CST_AP_PO_RECONCILIATION table is primarily used to store reconciliation data between PO receipts and AP invoices. When goods are received into inventory, the system records the quantity and cost based on the purchase order. Later, when the supplier submits an invoice, the accounts payable module processes it. The reconciliation process ensures that the invoice amounts match the PO receipt amounts, adjusting for any variances (e.g., price differences, quantity discrepancies, or exchange rate fluctuations). This table captures these variances and supports the generation of accounting entries for adjustments.

Key Columns and Data Structure

The table contains several important columns that store reconciliation details, including:

• RECONCILIATION_ID: A unique identifier for each reconciliation record.
• PO_HEADER_ID and PO_LINE_ID: References to the purchase order and line being reconciled.
• RECEIPT_ID and RECEIPT_LINE_ID: Links to the receipt transaction in inventory.
• INVOICE_ID and INVOICE_LINE_ID: References to the AP invoice and line.
• QUANTITY_RECEIVED and QUANTITY_INVOICED: Tracks quantities to identify mismatches.
• UNIT_PRICE_DIFFERENCE: Captures price variances between PO and invoice.
• ACCOUNTING_LINE_TYPE: Indicates whether the entry is for inventory, expense, or variance.
• GL_DATE and PERIOD_NAME: Ensure proper period-end accounting.

Integration with Other Modules

The CST_AP_PO_RECONCILIATION table integrates with multiple Oracle EBS modules:

• Inventory (INV): Retrieves receipt details for reconciliation.
• Purchasing (PO): Provides PO pricing and terms for comparison.
• Accounts Payable (AP): Supplies invoice data for variance analysis.
• General Ledger (GL): Generates accounting entries for cost adjustments.

Business Process Flow

The reconciliation process typically follows these steps:

1. Goods are received against a PO, and inventory costs are recorded.
2. An AP invoice is entered and matched to the PO.
3. The system compares invoice details (quantity, price) with PO receipts.
4. Discrepancies are logged in CST_AP_PO_RECONCILIATION.
5. Accounting entries are created to adjust inventory or expense accounts.

Significance in Cost Management

This table ensures accurate cost accounting by:

• Identifying and resolving pricing or quantity variances.
• Preventing over/under-valuation of inventory.
• Supporting audit trails for financial compliance.
• Enabling accurate cost roll-up and reporting.

Customization and Reporting

Organizations often create custom reports or alerts based on this table to monitor reconciliation issues. Key metrics include unresolved variances, aging discrepancies, and trend analysis. Oracle Standard reports like the "Cost Accounting Reconciliation Report" leverage this table. In summary, the CST_AP_PO_RECONCILIATION table is a cornerstone of Oracle EBS Cost Management, ensuring alignment between procurement, inventory, and accounts payable processes while maintaining accurate financial records.