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The GMS_272_HISTORY table in Oracle E-Business Suite (EBS) versions 12.1.1 and 12.2.2 is a critical data repository within the Grants Accounting (GMS) module, specifically designed to track historical changes related to Award Distribution Adjustments (ADA) and other grant-related financial transactions. This table serves as an audit trail, capturing modifications to award distributions, budget revisions, and other financial adjustments over time. Below is a detailed technical and functional breakdown of its purpose, structure, and integration within Oracle EBS.

Functional Overview

The GMS_272_HISTORY table is primarily associated with the processing of Form 272 (Federal Financial Report) submissions, which are mandatory for U.S. federal grants. It logs historical snapshots of award distribution data before and after adjustments, ensuring compliance with reporting requirements. Key functionalities include:
  • Audit Trail: Tracks changes to award distributions, including adjustments to budgets, expenditures, and obligations.
  • Compliance Reporting: Supports the generation of Form 272 by retaining historical data for reconciliation and audit purposes.
  • Error Correction: Enables users to review and revert unintended adjustments by referencing historical records.

Technical Structure

The table's schema includes columns that store metadata, transactional data, and timestamps. Key columns include:
  • AWARD_ID: References the grant award in GMS_AWARDS.
  • ADJUSTMENT_NUMBER: Unique identifier for each adjustment transaction.
  • PERIOD_NAME: Accounting period of the adjustment.
  • OLD_AMOUNT/NEW_AMOUNT: Pre- and post-adjustment values for financial line items.
  • CREATION_DATE/LAST_UPDATE_DATE: Timestamps for change tracking.
  • CREATED_BY/LAST_UPDATED_BY: User IDs for accountability.

Integration with Oracle EBS Modules

The GMS_272_HISTORY table interacts with several EBS modules:
  • Grants Accounting (GMS): Directly linked to GMS_AWARDS, GMS_BUDGETS, and GMS_SUB_AWARDS for award management.
  • General Ledger (GL): Syncs adjusted amounts for financial reporting.
  • Payables (AP) & Receivables (AR): Captures expenditure and revenue adjustments impacting grant budgets.

Data Flow and Processes

  1. Adjustment Initiation: Users trigger adjustments via GMS forms, which create entries in GMS_272_HISTORY.
  2. Validation: The system validates adjustments against award terms and available budgets.
  3. Propagation: Approved adjustments update related tables (e.g., GMS_BUDGETS) and GL balances.
  4. Reporting: Historical data is queried for Form 272 generation and ad-hoc audits.

Customization Considerations

While Oracle provides standard functionality, organizations may extend the table's usage for:
  • Enhanced Analytics: Adding custom columns to capture project-specific attributes.
  • Integration: Building APIs to sync data with external grant management systems.
  • Retention Policies: Implementing archival strategies to manage data growth.

Conclusion

The GMS_272_HISTORY table is a cornerstone of grant compliance in Oracle EBS, offering traceability for financial adjustments critical to federal reporting. Its design ensures data integrity across the Grants Accounting lifecycle, while its integration with core financial modules streamlines end-to-end grant management. Administrators should prioritize periodic reviews of this table to maintain audit readiness and optimize performance.