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The IBY_IRF_TIMEOF_PURCHASE table in Oracle E-Business Suite (EBS) 12.1.1 or 12.2.2 is a critical component within the Oracle Internet Expenses module, specifically designed to store time-of-purchase information related to invoice reconciliation. This table plays a pivotal role in the integration between Oracle Payables and Oracle Internet Expenses, ensuring accurate tracking and reconciliation of employee-initiated purchases. Below is a detailed analysis of its structure, purpose, and functional relevance in Oracle EBS.

Table Overview

The IBY_IRF_TIMEOF_PURCHASE table is part of the IBY (iPayment) schema and is primarily used to store metadata associated with time-of-purchase transactions. These transactions typically originate from corporate credit card systems or other payment methods integrated with Oracle Internet Expenses. The table captures essential details such as transaction timestamps, merchant information, and reconciliation flags, which are later used for audit trails and financial reporting.

Key Columns and Their Significance

The table consists of several columns, each serving a specific purpose in the reconciliation process:
  • IRF_TIMEOF_PURCHASE_ID: A unique identifier for each time-of-purchase record, often serving as the primary key.
  • TRANSACTION_DATE: The date and time when the purchase was made, critical for period-end closing and audit compliance.
  • MERCHANT_NAME: Stores the name of the vendor or merchant where the purchase occurred.
  • AMOUNT: The monetary value of the transaction, used for reconciliation with credit card statements.
  • CURRENCY_CODE: Indicates the currency in which the transaction was conducted.
  • RECONCILIATION_STATUS: A flag denoting whether the transaction has been reconciled in Oracle Payables.
  • CREATED_BY and LAST_UPDATED_BY: Audit columns tracking user actions.

Functional Role in Oracle EBS

The IBY_IRF_TIMEOF_PURCHASE table acts as a bridge between Oracle Internet Expenses and Oracle Payables. When employees submit expense reports, this table ensures that time-of-purchase data is accurately transferred for further processing. Key functionalities include:
  1. Automated Reconciliation: The table enables automatic matching of credit card transactions with expense reports, reducing manual effort.
  2. Audit and Compliance: By maintaining a detailed record of purchase timestamps and merchant details, the table supports internal and external audits.
  3. Integration with AP: Reconciled transactions are forwarded to Oracle Payables for payment processing, ensuring seamless financial workflows.

Technical Considerations

In Oracle EBS 12.1.1 and 12.2.2, the table is typically accessed via standard APIs or through custom PL/SQL scripts for advanced reporting. Administrators should ensure proper indexing on frequently queried columns (e.g., IRF_TIMEOF_PURCHASE_ID, TRANSACTION_DATE) to optimize performance. Additionally, purging strategies may be implemented to archive older records and maintain database efficiency.

Conclusion

The IBY_IRF_TIMEOF_PURCHASE table is a foundational element in Oracle EBS's expense management ecosystem. Its structured design and integration capabilities facilitate accurate financial reconciliation, compliance, and operational efficiency. Understanding its schema and functionality is essential for consultants and administrators working on Oracle Internet Expenses or Payables implementations.

  • Table: IBY_IRF_TIMEOF_PURCHASE 12.1.1

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_IRF_TIMEOF_PURCHASE,  object_name:IBY_IRF_TIMEOF_PURCHASE,  status:VALID,  product: IBY - Payments ,  description: This table stores information pertaining to the time of purchase risk factor. The merchant can setup different time ranges - and associate a risk score of low risk, medium low risk, medium risk , medium high risk and high risk. ,  implementation_dba_data: IBY.IBY_IRF_TIMEOF_PURCHASE , 

  • Lookup Type: IBY_RISK_SCORE_TYPE 12.1.1

    product: IBY - Payments ,  meaning: IBY RISK SCORE TYPE ,  description: Types of Risk Scores , 

  • Table: IBY_IRF_TIMEOF_PURCHASE 12.2.2

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_IRF_TIMEOF_PURCHASE,  object_name:IBY_IRF_TIMEOF_PURCHASE,  status:VALID,  product: IBY - Payments ,  description: This table stores information pertaining to the time of purchase risk factor. The merchant can setup different time ranges - and associate a risk score of low risk, medium low risk, medium risk , medium high risk and high risk. ,  implementation_dba_data: IBY.IBY_IRF_TIMEOF_PURCHASE , 

  • Lookup Type: IBY_RISK_SCORE_TYPE 12.2.2

    product: IBY - Payments ,  meaning: IBY RISK SCORE TYPE ,  description: Types of Risk Scores , 

  • Table: IBY_IRF_PMT_FREQUENCY 12.2.2

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_IRF_PMT_FREQUENCY,  object_name:IBY_IRF_PMT_FREQUENCY,  status:VALID,  product: IBY - Payments ,  description: This table stores information pertaining to the payment frequency risk factor. It basically has information about the frequency of purchase in the given time frame(duration). This risk fatcor is associated with a risk score - low and high. ,  implementation_dba_data: IBY.IBY_IRF_PMT_FREQUENCY , 

  • Table: IBY_IRF_PMT_FREQUENCY 12.1.1

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_IRF_PMT_FREQUENCY,  object_name:IBY_IRF_PMT_FREQUENCY,  status:VALID,  product: IBY - Payments ,  description: This table stores information pertaining to the payment frequency risk factor. It basically has information about the frequency of purchase in the given time frame(duration). This risk fatcor is associated with a risk score - low and high. ,  implementation_dba_data: IBY.IBY_IRF_PMT_FREQUENCY , 

  • Lookup Type: IBY_RISK_RISKCODES 12.1.1

    product: IBY - Payments ,  meaning: IBY_RISK_RISKCODES ,  description: Added for OAUI: Oracle Receivables Risk Codes , 

  • Lookup Type: IBY_RISK_RISKCODES 12.2.2

    product: IBY - Payments ,  meaning: IBY_RISK_RISKCODES ,  description: Added for OAUI: Oracle Receivables Risk Codes , 

  • Table: IBY_RISK_FORMULAS 12.2.2

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_RISK_FORMULAS,  object_name:IBY_RISK_FORMULAS,  status:VALID,  product: IBY - Payments ,  description: IBY_RISK_FORMULAS stores risk formula retaled information . Risk Formula is used by merchants to evaluate the risk of the customer. This formula could be different for different goods/services offered by the merchants. A Risk Formula may be ,  implementation_dba_data: IBY.IBY_RISK_FORMULAS , 

  • Lookup Type: IBY_RISK_FACTOR_NAME 12.2.2

    product: IBY - Payments ,  meaning: IBY RISK FACTOR NAME ,  description: Risk Factors , 

  • Lookup Type: IBY_RISK_FACTOR_NAME 12.1.1

    product: IBY - Payments ,  meaning: IBY RISK FACTOR NAME ,  description: Risk Factors , 

  • Table: IBY_RISK_FORMULAS 12.1.1

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_RISK_FORMULAS,  object_name:IBY_RISK_FORMULAS,  status:VALID,  product: IBY - Payments ,  description: IBY_RISK_FORMULAS stores risk formula retaled information . Risk Formula is used by merchants to evaluate the risk of the customer. This formula could be different for different goods/services offered by the merchants. A Risk Formula may be ,  implementation_dba_data: IBY.IBY_RISK_FORMULAS , 

  • Table: IBY_IRF_RISKY_INSTR 12.2.2

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_IRF_RISKY_INSTR,  object_name:IBY_IRF_RISKY_INSTR,  status:VALID,  product: IBY - Payments ,  description: IBY_IRF_RISKY_INSTR stores information pertaining to the risk instrument risk factor. It has information about the merchant who sends the file of risky instruments, the type of instrument and other account information pertaining to the risk ,  implementation_dba_data: IBY.IBY_IRF_RISKY_INSTR , 

  • Table: IBY_IRF_RISKY_INSTR 12.1.1

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_IRF_RISKY_INSTR,  object_name:IBY_IRF_RISKY_INSTR,  status:VALID,  product: IBY - Payments ,  description: IBY_IRF_RISKY_INSTR stores information pertaining to the risk instrument risk factor. It has information about the merchant who sends the file of risky instruments, the type of instrument and other account information pertaining to the risk ,  implementation_dba_data: IBY.IBY_IRF_RISKY_INSTR , 

  • Table: IBY_RISK_FACTORS 12.1.1

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_RISK_FACTORS,  object_name:IBY_RISK_FACTORS,  status:VALID,  product: IBY - Payments ,  description: IBY_RISK_FACTORS stores information about the Risk Factors. These are factors which a merchant deems fit to use to evaluate the risk of the customer who wants to purchase its goods and services. Risk Management feature will contain bundled ,  implementation_dba_data: IBY.IBY_RISK_FACTORS , 

  • Table: IBY_RISK_FACTORS 12.2.2

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_RISK_FACTORS,  object_name:IBY_RISK_FACTORS,  status:VALID,  product: IBY - Payments ,  description: IBY_RISK_FACTORS stores information about the Risk Factors. These are factors which a merchant deems fit to use to evaluate the risk of the customer who wants to purchase its goods and services. Risk Management feature will contain bundled ,  implementation_dba_data: IBY.IBY_RISK_FACTORS , 

  • Table: IBY_IRF_PMT_HIST_RANGE 12.2.2

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_IRF_PMT_HIST_RANGE,  object_name:IBY_IRF_PMT_HIST_RANGE,  status:VALID,  product: IBY - Payments ,  description: This table stores the frequency ranges information pertaining to the payment history risk factor. The customer can setup multiple frequency ranges for a specific duration. During Risk Factor evaluation the merchant can setup risk scores (lo ,  implementation_dba_data: IBY.IBY_IRF_PMT_HIST_RANGE , 

  • Table: IBY_IRF_PMT_HIST_RANGE 12.1.1

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_IRF_PMT_HIST_RANGE,  object_name:IBY_IRF_PMT_HIST_RANGE,  status:VALID,  product: IBY - Payments ,  description: This table stores the frequency ranges information pertaining to the payment history risk factor. The customer can setup multiple frequency ranges for a specific duration. During Risk Factor evaluation the merchant can setup risk scores (lo ,  implementation_dba_data: IBY.IBY_IRF_PMT_HIST_RANGE , 

  • Table: IBY_IRF_TRXN_AMT_LIMIT 12.1.1

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_IRF_TRXN_AMT_LIMIT,  object_name:IBY_IRF_TRXN_AMT_LIMIT,  status:VALID,  product: IBY - Payments ,  description: IBY_IRF_TRXN_AMT_LIMITstores information pertaining to the transaction amount limit risk factor. It is a limit on the total amount of payments made using the same instrument in a particular duration. ,  implementation_dba_data: IBY.IBY_IRF_TRXN_AMT_LIMIT , 

  • Table: IBY_IRF_TRXN_AMT_LIMIT 12.2.2

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_IRF_TRXN_AMT_LIMIT,  object_name:IBY_IRF_TRXN_AMT_LIMIT,  status:VALID,  product: IBY - Payments ,  description: IBY_IRF_TRXN_AMT_LIMITstores information pertaining to the transaction amount limit risk factor. It is a limit on the total amount of payments made using the same instrument in a particular duration. ,  implementation_dba_data: IBY.IBY_IRF_TRXN_AMT_LIMIT , 

  • Table: IBY_IRF_PMT_AMOUNT 12.2.2

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_IRF_PMT_AMOUNT,  object_name:IBY_IRF_PMT_AMOUNT,  status:VALID,  product: IBY - Payments ,  description: This table stores information pertaining to the payment amount risk factor involved in the payment request. A payment request that has huge amount is possibly a fraudulent payment. But the value of the amount varies from business to busines ,  implementation_dba_data: IBY.IBY_IRF_PMT_AMOUNT , 

  • Table: IBY_IRF_PMT_AMOUNT 12.1.1

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_IRF_PMT_AMOUNT,  object_name:IBY_IRF_PMT_AMOUNT,  status:VALID,  product: IBY - Payments ,  description: This table stores information pertaining to the payment amount risk factor involved in the payment request. A payment request that has huge amount is possibly a fraudulent payment. But the value of the amount varies from business to busines ,  implementation_dba_data: IBY.IBY_IRF_PMT_AMOUNT , 

  • Lookup Type: IBY_TRXN_RESPONSE_FIELDS 12.2.2

    product: IBY - Payments ,  meaning: IBY TRXN RESPONSE FIELDS , 

  • Lookup Type: IBY_TRXN_RESPONSE_FIELDS 12.1.1

    product: IBY - Payments ,  meaning: IBY TRXN RESPONSE FIELDS , 

  • Lookup Type: IBY_HIGH_RISK_INSTRUMENT_TYPE 12.1.1

    product: IBY - Payments ,  meaning: High Risk Instrument Types ,  description: High Risk Instrument Types , 

  • Lookup Type: IBY_HIGH_RISK_INSTRUMENT_TYPE 12.2.2

    product: IBY - Payments ,  meaning: High Risk Instrument Types ,  description: High Risk Instrument Types , 

  • Lookup Type: IBY_RISK_CREDITRATINGCODES 12.1.1

    product: IBY - Payments ,  meaning: IBY_RISK_CREDITRATINGCODES ,  description: Added for OAUI: Oracle Receivables Credit Rating Codes , 

  • Lookup Type: IBY_RISK_CREDITRATINGCODES 12.2.2

    product: IBY - Payments ,  meaning: IBY_RISK_CREDITRATINGCODES ,  description: Added for OAUI: Oracle Receivables Credit Rating Codes , 

  • Table: IBY_RISK_FORMULA_ITEM 12.2.2

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_RISK_FORMULA_ITEM,  object_name:IBY_RISK_FORMULA_ITEM,  status:VALID,  product: IBY - Payments ,  description: IBY_RISK_FORMULA_ITEM table is an intersection table between the IBY_RISK_FORMULA and IBY_RISK_FACTORS. It stores weight for different Risk Factors. ,  implementation_dba_data: IBY.IBY_RISK_FORMULA_ITEM , 

  • Table: IBY_RISK_FORMULA_ITEM 12.1.1

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_RISK_FORMULA_ITEM,  object_name:IBY_RISK_FORMULA_ITEM,  status:VALID,  product: IBY - Payments ,  description: IBY_RISK_FORMULA_ITEM table is an intersection table between the IBY_RISK_FORMULA and IBY_RISK_FACTORS. It stores weight for different Risk Factors. ,  implementation_dba_data: IBY.IBY_RISK_FORMULA_ITEM , 

  • Table: IBY_MAPPINGS 12.1.1

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_MAPPINGS,  object_name:IBY_MAPPINGS,  status:VALID,  product: IBY - Payments ,  description: IBY_MAPPINGS stores mapping of codes with risk scores. Each row includes a code and a value for that code. ,  implementation_dba_data: IBY.IBY_MAPPINGS , 

  • Table: IBY_MAPPINGS 12.2.2

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_MAPPINGS,  object_name:IBY_MAPPINGS,  status:VALID,  product: IBY - Payments ,  description: IBY_MAPPINGS stores mapping of codes with risk scores. Each row includes a code and a value for that code. ,  implementation_dba_data: IBY.IBY_MAPPINGS , 

  • Table: IBY_IRF_PMT_HISTORY 12.1.1

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_IRF_PMT_HISTORY,  object_name:IBY_IRF_PMT_HISTORY,  status:VALID,  product: IBY - Payments ,  description: This table stores information pertaining to the payment history risk factor. The merchant can set up different time ranges which he considers risky. ,  implementation_dba_data: IBY.IBY_IRF_PMT_HISTORY , 

  • Table: IBY_IRF_PMT_HISTORY 12.2.2

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_IRF_PMT_HISTORY,  object_name:IBY_IRF_PMT_HISTORY,  status:VALID,  product: IBY - Payments ,  description: This table stores information pertaining to the payment history risk factor. The merchant can set up different time ranges which he considers risky. ,  implementation_dba_data: IBY.IBY_IRF_PMT_HISTORY , 

  • Lookup Type: IBY_RISK_ENABLED 12.2.2

    product: IBY - Payments ,  meaning: IBY_RISK_ENABLED ,  description: Risk Enabled status , 

  • Lookup Type: IBY_RISK_ENABLED 12.1.1

    product: IBY - Payments ,  meaning: IBY_RISK_ENABLED ,  description: Risk Enabled status , 

  • Lookup Type: IBY_DOCUMENT_REJECTION_LEVELS 12.2.2

    product: IBY - Payments ,  meaning: Documents Payable Rejection Levels ,  description: Defines how much of a payment process request can be rejected when a document payable fails validation , 

  • Lookup Type: IBY_PAYEE_LOCATION_CONDITIONS 12.2.2

    product: IBY - Payments ,  meaning: Payment Location Conditions ,  description: Location of a payee relative to the first party for the purpose of creating a payment method defaulting rule condition , 

  • Lookup Type: IBY_TRANSACTION_STATUS 12.2.2

    product: IBY - Payments ,  meaning: Transaction Statuses ,  description: Transaction Status defined in Oracle Payments , 

  • Lookup Type: IBY_PAYMENT_REJECTION_LEVELS 12.2.2

    product: IBY - Payments ,  meaning: Payment Rejection Levels ,  description: Defines how much of a payment process request can be rejected when a proposed payment fails validation , 

  • Lookup Type: IBY_DOCUMENT_REJECTION_LEVELS 12.1.1

    product: IBY - Payments ,  meaning: Documents Payable Rejection Levels ,  description: Defines how much of a payment process request can be rejected when a document payable fails validation , 

  • Lookup Type: IBY_PAYEE_LOCATION_CONDITIONS 12.1.1

    product: IBY - Payments ,  meaning: Payment Location Conditions ,  description: Location of a payee relative to the first party for the purpose of creating a payment method defaulting rule condition , 

  • Lookup Type: IBY_TRANSACTION_STATUS 12.1.1

    product: IBY - Payments ,  meaning: Transaction Statuses ,  description: Transaction Status defined in Oracle Payments , 

  • Lookup Type: IBY_REMIT_ADVICE_CONDITIONS 12.1.1

    product: IBY - Payments ,  meaning: Remittance Advice Conditions ,  description: Conditions in which remittance advice is generated , 

  • Lookup Type: IBY_REMIT_ADVICE_CONDITIONS 12.2.2

    product: IBY - Payments ,  meaning: Remittance Advice Conditions ,  description: Conditions in which remittance advice is generated , 

  • Table: IBY_SYS_PMT_PROFILES_TL 12.2.2

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_SYS_PMT_PROFILES_TL,  object_name:IBY_SYS_PMT_PROFILES_TL,  status:VALID,  product: IBY - Payments ,  description: IBY_SYS_PMT_PROFILES stores seeded information that specifies the bulk of payment processing behavior. The rest of the behavior is specified in a user-defined account payment process profile stored in IBY_ACCT_PMT_PROFILES. A combination of ,  implementation_dba_data: IBY.IBY_SYS_PMT_PROFILES_TL , 

  • Lookup Type: IBY_REQUEST_STATUSES 12.1.1

    product: IBY - Payments ,  meaning: Payment Process Request Statuses ,  description: Payment process request statuses , 

  • Table: IBY_ACCOUNT_OWNERS 12.2.2

    owner:IBY,  object_type:TABLE,  fnd_design_data:IBY.IBY_ACCOUNT_OWNERS,  object_name:IBY_ACCOUNT_OWNERS,  status:VALID,  product: IBY - Payments ,  description: This table contains records of the account owners of the external bank accounts entered manually. This table corresponds to the Banking details page of supplier or customer. When an external bank account is created a row will be stored in ,  implementation_dba_data: IBY.IBY_ACCOUNT_OWNERS , 

  • Lookup Type: IBY_REQUEST_STATUSES 12.2.2

    product: IBY - Payments ,  meaning: Payment Process Request Statuses ,  description: Payment process request statuses , 

  • Lookup Type: IBY_DOCS_PAYABLE_STATUSES 12.2.2

    product: IBY - Payments ,  meaning: Document Payable Statuses ,  description: Document payable statuses ,