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The IGF_AW_AWD_HIST table in Oracle E-Business Suite (EBS) versions 12.1.1 and 12.2.2 is a critical component of the Institutional Grants and Financial Aid (IGF) module, specifically designed to store historical award data for students. This table plays a pivotal role in tracking changes to financial aid awards over time, ensuring compliance with institutional and regulatory requirements. Below is a detailed breakdown of its structure, purpose, and integration within Oracle EBS.

Purpose and Functionality

The IGF_AW_AWD_HIST table serves as a repository for historical records of financial aid awards, capturing modifications such as adjustments, cancellations, or disbursements. It maintains an audit trail of award transactions, enabling institutions to reconstruct the lifecycle of a student's financial aid package. This is particularly useful for reporting, reconciliation, and compliance purposes, as it provides a granular view of award changes.

Key Columns and Attributes

The table includes several critical columns that define the award history:
  • AWD_HIST_ID: A unique identifier for each historical record, often serving as the primary key.
  • AWARD_ID: References the original award record from the IGF_AW_AWARD table, linking historical entries to their source.
  • TRANSACTION_TYPE: Indicates the nature of the change (e.g., "DISBURSEMENT," "ADJUSTMENT," or "CANCELLATION").
  • OLD_VALUE and NEW_VALUE: Capture the before-and-after states of the award, such as amount changes or status updates.
  • CREATION_DATE and CREATED_BY: Track when and by whom the historical entry was created.
  • COMMENTS: Optional field for additional context about the transaction.

Integration with Other Modules

The IGF_AW_AWD_HIST table interacts with several Oracle EBS modules:
  • Student Financials (AR): Aligns award adjustments with billing and receivables.
  • General Ledger (GL): Ensures financial aid transactions are accurately reflected in institutional accounting.
  • Workflow: Triggers notifications or approvals for award changes, with history logged in this table.

Technical Considerations

In Oracle EBS 12.2.2, the table benefits from enhanced features like:
  • Online Patching: Supports zero-downtime maintenance, critical for financial aid operations.
  • Audit Vault: Strengthens compliance by integrating with Oracle's audit framework.
  • Performance: Indexing on AWARD_ID and CREATION_DATE optimizes query performance for historical data retrieval.

Business Process Impact

The table underpins key financial aid processes:
  • Regulatory Reporting: Provides evidence of award adjustments for audits (e.g., Title IV in the U.S.).
  • Student Services: Enables advisors to explain award changes to students using historical data.
  • Disbursement Tracking: Logs disbursement events, ensuring accurate fund allocation.

Conclusion

The IGF_AW_AWD_HIST table is a cornerstone of the IGF module in Oracle EBS, offering robust historical tracking for financial aid awards. Its structured design, integration capabilities, and compliance features make it indispensable for institutions managing complex aid workflows. Whether in version 12.1.1 or 12.2.2, its role in maintaining data integrity and transparency remains consistent, aligning with the broader objectives of Oracle EBS to deliver scalable, auditable solutions for higher education.