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The IGF_SE_EXT_JOB_ALL table in Oracle E-Business Suite (EBS) 12.1.1 or 12.2.2 is a critical data structure within the Grants Accounting module, specifically associated with the Institutional Grants and Scholarships (IGF) product family. This table stores external job-related information, primarily used for tracking and managing grant-funded positions, payroll allocations, and labor distribution entries tied to sponsored projects. Below is a detailed breakdown of its purpose, structure, and functional relevance in Oracle EBS.

Purpose and Functional Context

The IGF_SE_EXT_JOB_ALL table serves as a repository for external job records linked to grant awards. It facilitates the integration of payroll and labor distribution processes with grant management, ensuring compliance with funding agency requirements. Key functionalities include:
  • Grant-Funded Position Tracking: Stores details of positions created under sponsored projects, including job titles, funding sources, and assignment details.
  • Payroll Integration: Maps external jobs to Oracle HRMS/Payroll data, enabling salary charges against specific grants.
  • Multi-Org Support: The _ALL suffix indicates it supports multi-organization data storage, with ORG_ID segregating records by operating unit.

Key Columns and Relationships

The table's structure includes columns critical for grant accounting and payroll processing:
  • Primary Key: EXT_JOB_ID uniquely identifies each external job record.
  • Grant References: Columns like AWARD_ID link to IGF_AWARDS, associating jobs with specific grants.
  • HRMS Integration: JOB_ID (references PER_JOBS), POSITION_ID (references HR_ALL_POSITIONS), and ASSIGNMENT_ID (references PER_ALL_ASSIGNMENTS) tie external jobs to HRMS entities.
  • Funding Attributes: PERCENT_EFFORT, START_DATE, and END_DATE define the scope and allocation of grant-funded work.
  • Audit Columns: CREATION_DATE, CREATED_BY, LAST_UPDATE_DATE, and LAST_UPDATED_BY track record changes.

Integration Points

The table interacts with several Oracle EBS modules:
  1. Grants Accounting (IGF): Integrates with IGF_AWARDS and IGF_FUNDS to enforce fund utilization rules.
  2. HRMS/Payroll: Synchronizes with PER_ALL_ASSIGNMENTS to ensure accurate labor costing.
  3. General Ledger: Indirectly feeds payroll journal entries to GL via Labor Distribution.

Technical Considerations

  • Indexing: Typically indexed on EXT_JOB_ID, AWARD_ID, and ORG_ID for performance.
  • Security: Access is controlled via Oracle's multi-org views (e.g., IGF_SE_EXT_JOB) filtering data by ORG_ID.
  • Custom Extensions: Often extended with descriptive flexfields (DFFs) for institution-specific attributes.

Use Cases

  1. Grant Budgeting: Allocate salaries to grants during proposal development.
  2. Effort Certification: Validate personnel effort against external job records.
  3. Cost Sharing: Track split-funded positions across multiple awards.

Conclusion

The IGF_SE_EXT_JOB_ALL table is a linchpin in Oracle EBS Grants Accounting, bridging HR, payroll, and sponsored projects. Its design ensures accurate labor costing, compliance with funding restrictions, and auditability—critical for institutions managing complex grant portfolios. Understanding its schema and relationships is essential for configuring grant workflows, troubleshooting integration issues, and developing custom reports.