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The IGF_DB_CL_DISB_RESP_ALL table in Oracle E-Business Suite (EBS) versions 12.1.1 and 12.2.2 is a critical component within the Grants Accounting module, specifically designed to manage disbursement response data related to federal or institutional financial aid programs. This table serves as a repository for tracking disbursement transactions, their statuses, and associated responses from external systems or internal processes. Below is a detailed 500-word summary of its structure, purpose, and functional relevance in Oracle EBS.

Purpose and Context

The IGF_DB_CL_DISB_RESP_ALL table is part of the Integrated Global Funds (IGF) subsystem, which handles financial aid disbursements, compliance, and reporting. It stores responses generated during the disbursement lifecycle, such as acknowledgments, rejections, or errors from external systems (e.g., the U.S. Department of Education’s Common Origination and Disbursement (COD) system or internal validations. This table ensures auditability and traceability of disbursement transactions, aligning with regulatory requirements like Title IV in the U.S.

Key Columns and Structure

The table includes columns to capture essential disbursement response attributes:
  • DISB_RESP_ID: Primary key, uniquely identifying each response record.
  • DISBURSEMENT_ID: Foreign key linking to the IGF_DB_CL_DISBURSEMENT_ALL table, associating responses with specific disbursements.
  • RESPONSE_TYPE: Indicates the nature of the response (e.g., 'ACK' for acknowledgment, 'REJ' for rejection).
  • RESPONSE_DATE: Timestamp of the response.
  • STATUS_CODE: Status of the disbursement post-response (e.g., 'PROCESSED', 'ERROR').
  • MESSAGE_TEXT: Detailed error or informational messages from the external system.
  • CREATED_BY, CREATION_DATE, LAST_UPDATED_BY, LAST_UPDATE_DATE: Standard Oracle audit columns.
  • ORG_ID: Multi-org identifier, enabling segregation by operating unit.

Functional Workflow

1. Disbursement Initiation: A disbursement record is created in IGF_DB_CL_DISBURSEMENT_ALL.
2. Submission: The disbursement data is transmitted to an external system (e.g., COD).
3. Response Capture: The external system’s response is logged in IGF_DB_CL_DISB_RESP_ALL, including success/failure details.
4. Processing: Based on the response, the disbursement status is updated, and corrective actions may be triggered.

Integration Points

The table integrates with:
  • IGF_DB_CL_DISBURSEMENT_ALL: Parent table for disbursement details.
  • IGF_AWARDS: Links disbursements to financial aid awards.
  • External Systems: Interfaces with federal or institutional systems for compliance reporting.

Technical Considerations

- Indexing: Optimized for queries on DISBURSEMENT_ID and RESPONSE_DATE.
- Partitioning: In high-volume environments, partitioning by ORG_ID or RESPONSE_DATE may be implemented.
- APIs: Custom PL/SQL APIs or Oracle’s standard Grants Accounting APIs may interact with this table for data validation and processing.

Regulatory and Reporting Significance

The table supports compliance with financial aid regulations by:
  • Providing an audit trail for disbursement transactions.
  • Enabling reconciliation between Oracle EBS and external systems.
  • Facilitating error resolution through detailed response messages.

Conclusion

The IGF_DB_CL_DISB_RESP_ALL table is a cornerstone of the disbursement management process in Oracle EBS Grants Accounting. Its design ensures data integrity, regulatory compliance, and seamless integration with external systems, making it indispensable for institutions managing federal or institutional aid programs. Understanding its structure and workflow is essential for troubleshooting, reporting, and optimizing financial aid operations.