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The IGS_PE_PASSPORT table in Oracle E-Business Suite (EBS) versions 12.1.1 and 12.2.2 is a critical data structure within the Oracle HRMS (Human Resource Management System) module, specifically designed to store passport-related information for individuals. This table is part of the broader IGS (iGrants) product family, which handles government and institutional grants, scholarships, and related personal data management. The table serves as a repository for passport details, ensuring compliance with regulatory requirements and facilitating international mobility for employees, students, or other entities managed within the system.

Table Structure and Key Columns

The IGS_PE_PASSPORT table contains columns to capture comprehensive passport information, including but not limited to:
  • PASSPORT_ID: Primary key identifier for each passport record.
  • PERSON_ID: Foreign key linking to the PER_ALL_PEOPLE_F table, associating the passport with an individual.
  • PASSPORT_NUMBER: The unique identifier assigned to the passport by the issuing authority.
  • ISSUING_COUNTRY_CODE: Country code of the passport-issuing authority.
  • ISSUE_DATE and EXPIRATION_DATE: Dates defining the validity period of the passport.
  • PLACE_OF_ISSUE: Location where the passport was issued.
  • VISA_DETAILS: Optional field for storing visa-related information.
  • STATUS: Indicates the current status of the passport (e.g., Active, Expired, Revoked).

Integration with Oracle EBS Modules

The IGS_PE_PASSPORT table integrates with several Oracle EBS modules, particularly:
  • HRMS (Human Resources): Tracks employee passport details for international assignments, travel, and compliance.
  • Payroll: May use passport data for tax or social security purposes in multinational contexts.
  • Grants and Scholarships (iGrants): Manages passport information for beneficiaries of government or institutional programs.

Technical Considerations

In Oracle EBS 12.1.1 and 12.2.2, the table is subject to standard Oracle security and auditing mechanisms. Key technical aspects include:
  • Indexing: Indexes on PERSON_ID and PASSPORT_NUMBER optimize query performance.
  • Audit Trails: Changes to passport data may be logged in audit tables for compliance.
  • API Support: Oracle provides PL/SQL APIs for programmatic access to ensure data integrity during CRUD operations.

Customization and Extensions

Organizations may extend the IGS_PE_PASSPORT table by adding custom columns or integrating it with third-party systems for enhanced functionality, such as automated passport validation or visa processing workflows. However, such modifications require careful testing to avoid conflicts with standard Oracle EBS processes.

Compliance and Data Security

Given the sensitive nature of passport data, the table is subject to data protection regulations (e.g., GDPR, local privacy laws). Oracle EBS security features, such as VPD (Virtual Private Database) and Data Masking, can be leveraged to restrict access and anonymize data where necessary.

Conclusion

The IGS_PE_PASSPORT table is a vital component of Oracle EBS 12.1.1 and 12.2.2, enabling organizations to manage passport data efficiently while adhering to compliance requirements. Its integration with HRMS and grants modules underscores its importance in global workforce and beneficiary management. Proper configuration and security measures are essential to maximize its utility and safeguard sensitive information.