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The IGS_PE_USR_AVAL_ALL table in Oracle E-Business Suite (EBS) versions 12.1.1 and 12.2.2 is a critical data structure within the Oracle iGrants (iGrants for Students) module, which is part of the Oracle Student System. This table primarily stores user availability information, facilitating the management of user schedules, appointments, and resource allocations in educational or grant management contexts. Below is a detailed technical breakdown of its purpose, structure, and integration within Oracle EBS.

Purpose and Functional Overview

The IGS_PE_USR_AVAL_ALL table serves as a repository for tracking user availability, particularly for academic advisors, grant administrators, or other staff members who interact with students or applicants. It enables institutions to define time slots when users (e.g., faculty or administrative personnel) are available for appointments, meetings, or other engagements. This functionality is essential for scheduling systems, ensuring efficient resource utilization and minimizing conflicts. The table supports multi-organization access through the _ALL suffix, indicating it is partitioned by ORG_ID for multi-org implementations.

Key Columns and Data Structure

The table's schema includes columns that capture availability details, user references, and temporal constraints. Notable columns include:
  • USER_AVAILABILITY_ID: Primary key, uniquely identifying each availability record.
  • PERSON_ID: References PER_ALL_PEOPLE_F, linking to the user (e.g., staff or faculty) whose availability is being tracked.
  • START_DATE and END_DATE: Define the date range for which the availability is valid.
  • START_TIME and END_TIME: Specify daily time slots (often used for recurring availability patterns).
  • ORG_ID: Indicates the organization to which the availability record belongs, supporting multi-org setups.
  • STATUS: Tracks whether the slot is active, reserved, or canceled.
  • RECURRENCE_RULE: Stores patterns (e.g., weekly, biweekly) for recurring availability.

Integration with Oracle EBS Modules

The table integrates with several Oracle EBS components:
  1. Oracle iGrants: Used to manage grant-related appointments, ensuring advisors are available for applicant interactions.
  2. Oracle HRMS: Leverages PER_ALL_PEOPLE_F for user details, ensuring alignment with HR data.
  3. Oracle Scheduler: Interfaces with scheduling tools to auto-populate availability slots in calendars.
  4. Multi-Org Architecture: Shares data across operating units while maintaining security via ORG_ID.

Technical Considerations

  • Indexing: Typically indexed on USER_AVAILABILITY_ID, PERSON_ID, and ORG_ID for performance.
  • Partitioning: May be partitioned by date or ORG_ID in large deployments.
  • APIs: Custom PL/SQL APIs or Oracle's standard iGrants APIs often interact with this table for CRUD operations.

Use Cases

  1. Advisor Scheduling: Students book appointments based on real-time availability fetched from this table.
  2. Grant Management: Grant officers block time for applicant interviews or reviews.
  3. Resource Optimization: Institutions analyze availability trends to allocate staff efficiently.

Conclusion

The IGS_PE_USR_AVAL_ALL table is a foundational component in Oracle EBS 12.1.1 and 12.2.2, enabling structured user availability management for academic and grant-related workflows. Its design supports scalability, integration with core HR and scheduling modules, and compliance with Oracle's multi-org architecture. Understanding its schema and relationships is crucial for customizations or reporting in institutions leveraging Oracle iGrants.