Search Results igs_he_submsn_awd

Overview

The IGS_HE_SUBMSN_AWD table is a core data structure within the Oracle E-Business Suite Student System (IGS) module, specifically designed for Higher Education Statistical Agency (HESA) reporting in the UK. It functions as the repository for award period data associated with a specific HESA submission. The table's primary role is to store and manage the distinct award periods (e.g., academic years or reporting windows) that are defined for a given HESA data submission cycle. This enables institutions to organize and report student award information according to the strict periodization requirements mandated by HESA, ensuring data integrity and compliance for statutory returns.

Key Information Stored

The table stores metadata that defines and links award periods to their parent submission. While the full column list is not detailed in the provided metadata, the documented primary and foreign keys reveal its critical structure. The SUB_AWD_ID column serves as the unique primary key identifier for each award period record. The SUBMISSION_NAME column is a crucial foreign key that links each award period to its master submission header record in the IGS_HE_SUBMSN_HEADER table. Typically, other columns in such a table would include descriptors for the award period (like a period name or code), start and end dates, status flags (e.g., 'Open', 'Closed', 'Processed'), and potentially sequencing information to order periods within a submission.

Common Use Cases and Queries

This table is central to processes involving the extraction and validation of student award data for HESA returns. Common operational and reporting scenarios include identifying all active award periods for a current submission to run data collection concurrent processes, or querying closed periods for historical audit purposes. A typical query would join this table to the submission header to list periods. For example:

• Retrieving all award periods for a specific submission: SELECT sub_awd_id, [period_name], [start_date], [end_date] FROM igs_he_submsn_awd WHERE submission_name = '&SUBMISSION_NAME' ORDER BY [sequence_num];
• Validating data integrity by checking for award periods without a valid parent submission header via an outer join.
• Supporting batch processes that populate HESA-specific staging tables, where the SUB_AWD_ID is used as a key to segregate data by reporting period.

Related Objects

The IGS_HE_SUBMSN_AWD table has defined dependencies within the HESA submission schema, as per the provided relationship data. Its primary relationship is as a child table to the submission master record.

• IGS_HE_SUBMSN_HEADER: This is the primary related parent table. The relationship is enforced by a foreign key constraint where IGS_HE_SUBMSN_AWD.SUBMISSION_NAME references a corresponding column in IGS_HE_SUBMSN_HEADER. This ensures every award period is associated with a valid, defined HESA submission.
• While not listed in the excerpt, it is architecturally common for this table to be referenced by other HESA data collection tables (e.g., IGS_HE_SUBMSN_AWD_DTL or similar) that store the actual student award records, using SUB_AWD_ID as a foreign key to categorize detailed data by period.