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The IGS_PE_HOLD_REL_OVR table in Oracle E-Business Suite (EBS) 12.1.1 or 12.2.2 is a critical data structure within the Oracle Student Systems (OSS) module, specifically related to the management of student holds and their overrides. This table plays a pivotal role in tracking exceptions or overrides applied to student hold relationships, allowing institutions to bypass standard hold restrictions under specific conditions. Below is a detailed breakdown of its purpose, structure, and functional significance.

Purpose and Context

The IGS_PE_HOLD_REL_OVR table stores records of overrides applied to student hold relationships, which are typically enforced to restrict certain academic or administrative actions (e.g., registration, transcript requests) due to unmet obligations (e.g., unpaid fees, incomplete documentation). Overrides are exceptions granted by authorized personnel to temporarily or permanently bypass these holds. This table ensures auditability and traceability of such exceptions, maintaining data integrity while accommodating legitimate business needs.

Key Columns and Structure

The table's structure includes columns that define the override's scope, timing, and authorization details. Key columns typically include:
  • HOLD_REL_OVR_ID: Primary key, uniquely identifying each override record.
  • PERSON_ID: References the student (from IGS_PE_PERSON) for whom the override is applied.
  • HOLD_ID: Links to the specific hold (in IGS_PE_HOLD) being overridden.
  • OVERRIDE_START_DATE and OVERRIDE_END_DATE: Define the period during which the override is active.
  • OVERRIDE_REASON: Free-text or coded field capturing the justification for the override.
  • CREATED_BY, CREATION_DATE, LAST_UPDATED_BY, LAST_UPDATE_DATE: Standard Oracle audit columns tracking who created/modified the record and when.
  • STATUS: Indicates whether the override is active, expired, or revoked.

Functional Integration

IGS_PE_HOLD_REL_OVR integrates with other OSS tables, such as:
  • IGS_PE_HOLD: Contains master hold definitions.
  • IGS_PE_PERS_STD_HOLD: Tracks active holds assigned to students.
  • IGS_PE_HOLD_TYPE: Defines hold categories (financial, academic, etc.).
Business logic in Oracle Forms, APIs, or PL/SQL packages references this table to validate whether a hold is bypassed during transactions like course enrollment or grade processing.

Technical Considerations

In EBS 12.1.1 and 12.2.2, the table is subject to Oracle's standard security model, requiring appropriate privileges (e.g., via roles like IGS_ADMIN) for data manipulation. Indexes on PERSON_ID, HOLD_ID, and date columns optimize query performance. Customizations or extensions to the table (e.g., additional columns for institution-specific attributes) must adhere to Oracle's customization guidelines to ensure upgrade compatibility.

Business Process Impact

The table supports workflows where:
  • Advisors or registrars override holds to allow registration for students with pending financial aid.
  • Systematic batch overrides are applied for cohorts (e.g., waived library fines for a semester).
  • Auditors review override compliance with institutional policies.
Reports leveraging this data help institutions analyze override patterns, identify misuse, or assess hold effectiveness.

Conclusion

The IGS_PE_HOLD_REL_OVR table is a foundational component of Oracle EBS's student hold management framework, balancing regulatory compliance with operational flexibility. Its design reflects Oracle's emphasis on configurable, auditable exception handling in higher education processes. Proper utilization of this table ensures that holds serve their intended purpose without unnecessarily hindering student progress.