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The IGW_PROP_SPECIAL_REVIEWS table in Oracle E-Business Suite (EBS) 12.1.1 or 12.2.2 is a critical data structure within the Grants Accounting module (part of Oracle Internet Grants & Welfare). This table stores information related to special reviews associated with proposals, which are often required for compliance, regulatory, or institutional policy adherence. Below is a detailed analysis of its structure, purpose, and integration within Oracle EBS.

Table Purpose and Functional Context

The IGW_PROP_SPECIAL_REVIEWS table is designed to track mandatory reviews that proposals may undergo before approval. These reviews could include ethical, safety, or legal assessments (e.g., IRB approvals for human subject research, animal welfare compliance, or export control validations). The table acts as a junction between proposals (IGW_PROPOSALS) and review metadata, ensuring auditability and compliance tracking.

Key Columns and Relationships

The table typically includes the following columns (exact schema may vary by EBS version):

  • PROPOSAL_ID: Foreign key linking to IGW_PROPOSALS, identifying the associated grant proposal.
  • SPECIAL_REVIEW_ID: Primary key, uniquely identifying each review record.
  • REVIEW_TYPE_CODE: Categorizes the review (e.g., "IRB," "IACUC," "EPA"). Often references a lookup table like IGW_LOOKUP_VALUES.
  • APPROVAL_STATUS: Indicates review outcome (e.g., "PENDING," "APPROVED," "EXEMPT").
  • APPROVAL_DATE: Timestamp of review completion.
  • COMMENTS: Free-text field for additional notes.
  • CREATION_DATE, CREATED_BY, LAST_UPDATE_DATE, LAST_UPDATED_BY: Standard Oracle audit columns.

Integration with Oracle EBS Modules

The table integrates with:

  • Grants Accounting (IGW): Core module for proposal lifecycle management.
  • Workflow: Triggers approval workflows based on APPROVAL_STATUS changes.
  • Reporting (FSG, BI Publisher): Supports compliance reports and dashboards.
  • Security (VPD, FND): Data access may be restricted via Oracle's Virtual Private Database (VPD) policies.

Technical Considerations

In EBS 12.2.2, the table may leverage Oracle's Online Patching (ADOP) for maintenance. Indexes on PROPOSAL_ID and REVIEW_TYPE_CODE optimize query performance. Concurrent programs (e.g., "Grants Compliance Report") often join this table with IGW_PROPOSALS and IGW_REVIEW_TYPES.

Customization and Extensions

Common customizations include:

  • Adding columns for institution-specific review requirements.
  • Extending the REVIEW_TYPE_CODE lookup values.
  • Building triggers to enforce review-approval dependencies.

Data Migration and Maintenance

During upgrades, data from IGW_PROP_SPECIAL_REVIEWS is preserved via Oracle's standard migration utilities. Archiving strategies may be implemented for historical compliance tracking.

Conclusion

The IGW_PROP_SPECIAL_REVIEWS table is a linchpin for compliance management in Oracle EBS Grants Accounting. Its design reflects regulatory demands, while its integration with core EBS features ensures seamless proposal processing. Administrators should prioritize data integrity checks (e.g., validating APPROVAL_STATUS against dates) and monitor performance in high-volume environments.