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The OKL_ACC_GEN_SOURCE_TABLE Lookup Type in Oracle E-Business Suite (EBS) 12.1.1 or 12.2.2 is a critical component within the Oracle Lease and Finance Management (OKL) module. This lookup type is primarily used to define the source tables from which accounting entries are generated during the lease accounting process. It plays a pivotal role in ensuring that financial transactions are accurately recorded and posted to the general ledger (GL) in compliance with accounting standards such as ASC 842, IFRS 16, or other regulatory requirements. Below is a detailed 500-word summary of its functionality, configuration, and significance.

1. Purpose and Functionality:
The OKL_ACC_GEN_SOURCE_TABLE Lookup Type serves as a reference mechanism to identify the source tables that contribute to accounting entries in Oracle Lease Management. When lease transactions (e.g., invoices, payments, adjustments, or amortizations) are processed, the system references this lookup to determine which underlying tables contain the transactional data required for GL posting. This ensures traceability and auditability of accounting entries back to their originating lease contracts or financial events.

2. Key Values and Definitions:
The lookup values within OKL_ACC_GEN_SOURCE_TABLE typically include tables such as:

  • OKL_TRX_CONTRACTS: Stores lease contract details.
  • OKL_TRX_BILLING_LINES: Contains billing line items for lease invoices.
  • OKL_TRX_PAYMENT_SCHEDULES: Holds payment schedules linked to leases.
  • OKL_ASSET_LINES: Tracks leased asset details.
  • OKL_ACCOUNTING_EVENTS: Manages accounting event records for lease transactions.
Each value is associated with a meaningful description and is enabled/disabled via the ENABLED_FLAG attribute. The lookup also supports language-specific translations for global deployments.

3. Configuration and Setup:
Administrators configure this lookup via the Oracle Application Developer responsibility (Navigation: Application Developer > Application > Lookups > Define). Key setup steps include:

  • Defining the lookup type code (OKL_ACC_GEN_SOURCE_TABLE).
  • Specifying the application (OKL for Lease Management).
  • Adding individual lookup codes (e.g., table names) with descriptions and access levels (USER or SYSTEM).
  • Setting the START_DATE_ACTIVE and END_DATE_ACTIVE to control validity periods.
Modifications to this lookup should be performed cautiously, as changes may impact accounting generation workflows.

4. Integration with Accounting Engine:
The lookup is referenced by the Oracle Lease Accounting Engine during the creation of accounting entries. For example:

  • When generating journal entries for a lease payment, the system checks OKL_TRX_PAYMENT_SCHEDULES to fetch payment details.
  • For asset depreciation, OKL_ASSET_LINES is queried to retrieve asset cost and lifecycle data.
This integration ensures data consistency between lease operations and financial reporting.

5. Impact on Customizations:
In custom implementations, additional source tables may be added to this lookup if extensions are built for bespoke lease accounting requirements. However, Oracle recommends thorough testing in a non-production environment before deployment, as incorrect entries may lead to accounting errors or reconciliation issues.

6. Compliance and Best Practices:
Given its role in financial reporting, the OKL_ACC_GEN_SOURCE_TABLE Lookup Type must adhere to internal controls and audit policies. Best practices include:

  • Documenting all modifications for SOX compliance.
  • Restricting access to the lookup definition via role-based security.
  • Validating lookup values during period-end close processes.

In summary, the OKL_ACC_GEN_SOURCE_TABLE Lookup Type is a foundational element in Oracle Lease Management, enabling accurate and auditable accounting entries by mapping transactional data to GL postings. Its proper configuration and maintenance are essential for financial integrity in lease accounting processes.