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The PER_SCORECARD_SHARING table in Oracle E-Business Suite (EBS) versions 12.1.1 and 12.2.2 is a critical component of the Oracle Performance Management module, specifically designed to manage access control and sharing permissions for performance scorecards. This table facilitates the secure distribution of performance metrics and evaluations among managers, employees, and other stakeholders while adhering to organizational hierarchies and data privacy policies. Below is a detailed analysis of its structure, functionality, and integration within Oracle EBS.

Purpose and Functional Overview

The PER_SCORECARD_SHARING table serves as a repository for defining and enforcing sharing rules for performance scorecards. It ensures that only authorized users can view, modify, or share performance data, aligning with role-based access control (RBAC) principles. Key functionalities include:
  • Access Control: Determines which users or roles can access specific scorecards.
  • Hierarchy-Based Sharing: Supports sharing based on organizational hierarchies (e.g., managers accessing subordinate scorecards).
  • Custom Permissions: Allows granular permissions (view/edit/share) for individual scorecards or groups.

Table Structure and Key Columns

The table's schema includes columns that define relationships between scorecards and users/groups. Notable columns include:
  • SCORECARD_SHARING_ID: Primary key, uniquely identifying each sharing rule.
  • SCORECARD_ID: Foreign key linking to PER_SCORECARDS, referencing the target scorecard.
  • SHARED_WITH_TYPE: Specifies whether sharing is with a user (USER), group (GROUP), or role (ROLE).
  • SHARED_WITH_ID: Identifier for the user/group/role granted access.
  • PERMISSION_LEVEL: Defines access levels (e.g., VIEW, EDIT, FULL_CONTROL).
  • START_DATE/END_DATE: Optional date ranges for time-bound access.

Integration with Oracle EBS Modules

The table integrates with several EBS modules:
  1. Oracle HRMS: Leverages employee hierarchies from PER_ALL_ASSIGNMENTS to auto-populate sharing rules for managers.
  2. Oracle Workflow: Triggers notifications when scorecards are shared or modified.
  3. Oracle Security: Enforces permissions via FND_USER and FND_RESPONSIBILITY tables.

Technical Considerations

  • Performance: Indexes on SCORECARD_ID and SHARED_WITH_ID optimize query performance for large datasets.
  • Audit Trails: Changes to sharing rules may be logged in PER_SCORECARD_SHARING_AUDIT (if configured).
  • APIs: PL/SQL APIs like PER_SCORECARD_SHARING_PKG provide programmatic control for custom implementations.

Customization and Extensions

Organizations often extend the table's functionality by:
  • Adding custom columns (e.g., APPROVAL_STATUS) via descriptive flexfields.
  • Developing triggers to sync with external systems.
  • Using Oracle BI Publisher to generate sharing reports.

Conclusion

The PER_SCORECARD_SHARING table is a cornerstone of Oracle EBS Performance Management, enabling secure, flexible, and hierarchical sharing of performance data. Its design aligns with Oracle's RBAC framework while offering extensibility for enterprise-specific requirements. Proper configuration ensures compliance with data governance policies and enhances transparency in performance evaluations.