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The PO_HEADERS_ALL table is a fundamental entity in Oracle E-Business Suite (EBS) versions 12.1.1 and 12.2.2, serving as the primary repository for purchase order (PO) header-level information within the Purchasing module. This table stores metadata and transactional data for purchase orders, blanket agreements, and contracts, playing a pivotal role in procurement processes. Below is a detailed analysis of its structure, relationships, and functional significance.

Table Structure and Key Columns

The PO_HEADERS_ALL table contains critical columns that define PO attributes:
  • PO_HEADER_ID: Primary key, uniquely identifying each PO.
  • AGENT_ID: References the buyer (employee) responsible for the PO, linked to PER_ALL_PEOPLE_F.
  • TYPE_LOOKUP_CODE: Classifies the document type (e.g., STANDARD, BLANKET, CONTRACT).
  • SEGMENT1: Human-readable PO number, often displayed in UIs.
  • VENDOR_ID: Foreign key to AP_SUPPLIERS, identifying the supplier.
  • STATUS: Tracks PO lifecycle (e.g., APPROVED, CLOSED, CANCELLED).
  • CURRENCY_CODE: Specifies the transaction currency, tied to FND_CURRENCIES.
  • RATE_TYPE and RATE_DATE: Used for foreign currency conversion.
  • ORG_ID: Multi-org identifier, linking to HR_OPERATING_UNITS.

Functional Role in Procurement

The table acts as the anchor for procurement workflows:
  1. Document Creation: Captures header details during PO creation, including terms, dates (e.g., CREATION_DATE, APPROVED_DATE), and shipping controls.
  2. Approval Hierarchy: Stores approval routing via WF_ITEM_KEY, integrating with Oracle Workflow.
  3. Global Procurement: Supports multi-org and multi-currency operations through ORG_ID and currency-related fields.
  4. Integration: Serves as a source for downstream modules like Accounts Payable (AP_INVOICES_ALL) and Inventory (MTL_SYSTEM_ITEMS_B).

Relationships with Other Tables

PO_HEADERS_ALL has key relationships:
  • PO_LINES_ALL: Child table linked via PO_HEADER_ID, storing line-level details.
  • PO_DISTRIBUTIONS_ALL: Further breaks down lines into accounting distributions.
  • AP_SUPPLIERS: References supplier master data.
  • HR_OPERATING_UNITS: Ties POs to organizational units for multi-org compliance.

Technical Considerations

  • Indexing: Key indexes include PO_HEADERS_ALL_N1 (PO_HEADER_ID) and PO_HEADERS_ALL_N2 (VENDOR_ID) for performance.
  • Partitioning: In large implementations, partitioning by ORG_ID or date ranges may be employed.
  • Audit Columns: CREATION_DATE, CREATED_BY, LAST_UPDATE_DATE, and LAST_UPDATED_BY track changes.

Customization and Extensions

The table supports extensibility via:
  • Descriptive Flexfields (DFFs): Custom attributes stored in PO_HEADERS_DFF.
  • API Integration: Oracle's Purchasing APIs (PO_PO_APIS) enforce business rules during data manipulation.

Conclusion

The PO_HEADERS_ALL table is central to Oracle EBS Purchasing, enabling end-to-end procurement processes while maintaining data integrity across modules. Its design accommodates complex requirements like multi-org operations, global currencies, and approval workflows, making it indispensable for enterprises leveraging Oracle EBS 12.1.1 or 12.2.2.