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The AP_PAYCARD_TRX_FEE_HEADER_ALL table in Oracle E-Business Suite (EBS) 12.1.1 and 12.2.2 is a critical data structure within the Accounts Payable (AP) module, specifically designed to manage transaction fee headers associated with payment card transactions. This table serves as a repository for high-level information about fees incurred during payment card processing, enabling organizations to track, analyze, and reconcile these costs systematically. Below is a detailed breakdown of its purpose, structure, and functional relevance.

Purpose and Functional Context

The AP_PAYCARD_TRX_FEE_HEADER_ALL table stores metadata related to transaction fees assessed by payment card networks (e.g., Visa, Mastercard) or financial institutions. These fees may include interchange fees, assessment fees, or processing charges tied to corporate card payments. The table acts as a header record, linking to detailed fee line items stored in related tables like AP_PAYCARD_TRX_FEE_LINES_ALL. It supports Oracle's Payables Payment Card functionality, which automates the reconciliation of card transactions and associated fees.

Key Columns and Data Structure

The table includes columns to capture essential attributes of fee headers, such as:
  • TRX_FEE_HEADER_ID: Primary key uniquely identifying each fee header record.
  • PAYCARD_TRX_ID: Foreign key linking to the parent payment card transaction in AP_PAYCARD_TRX_ALL.
  • FEE_TYPE_CODE: Categorizes the fee (e.g., "INTERCHANGE," "ASSESSMENT").
  • CURRENCY_CODE: The currency in which the fee is denominated.
  • FEE_AMOUNT: The total fee amount for the header.
  • STATUS: Indicates the processing status (e.g., "PENDING," "PROCESSED").
  • CREATION_DATE and LAST_UPDATE_DATE: Audit columns tracking record lifecycle.
  • ORG_ID: Multi-org identifier for partitioning data by operating unit.

Integration with Oracle EBS Modules

The table integrates with:
  1. Accounts Payable: Fee data is used during invoice creation and reconciliation, ensuring accurate expense reporting.
  2. General Ledger (GL): Fees may be posted to GL accounts for financial reporting.
  3. Subledger Accounting (SLA): Rules in SLA may reference fee headers for accounting entries.

Technical Considerations

  • Multi-Org Support: The _ALL suffix denotes multi-org visibility, with ORG_ID enabling secure access control.
  • Indexing: Indexes on TRX_FEE_HEADER_ID and PAYCARD_TRX_ID optimize joins with related tables.
  • API Dependencies: The table is typically populated via Oracle's Payment Card APIs or auto-reconciliation workflows.

Business Process Flow

  1. A payment card transaction is imported into AP_PAYCARD_TRX_ALL.
  2. Associated fees are recorded in AP_PAYCARD_TRX_FEE_HEADER_ALL, with line details in child tables.
  3. During reconciliation, fees are matched to invoices or expensed directly.
  4. Accounting entries are generated based on fee types and GL mappings.

Customization and Extensions

Organizations may extend the table's utility by:
  • Adding descriptive flexfields (DFFs) to capture industry-specific fee attributes.
  • Developing custom reports using the table to analyze card program costs.
  • Integrating with third-party card processors via APIs.

Conclusion

The AP_PAYCARD_TRX_FEE_HEADER_ALL table is a foundational component of Oracle EBS's payment card management framework. By centralizing fee header data, it ensures transparency in card-related expenses and streamlines financial operations. Its design reflects Oracle's emphasis on auditability, multi-org scalability, and integration with core financial processes, making it indispensable for organizations leveraging corporate card programs.