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The OKC_REP_PARTY_CONTACTS table in Oracle E-Business Suite (EBS) versions 12.1.1 and 12.2.2 is a critical data structure within the Oracle Contracts module, specifically designed to store and manage contact information for parties associated with contractual agreements. This table plays a pivotal role in ensuring accurate communication and relationship management between contracting entities, supporting business processes such as contract administration, compliance tracking, and stakeholder engagement. Below is a detailed technical and functional analysis of this table.

Functional Overview

The OKC_REP_PARTY_CONTACTS table serves as a repository for contact details of parties involved in contracts, including vendors, customers, employees, or other entities. It enables organizations to maintain a centralized record of contact persons, their roles, and communication preferences, which is essential for contract execution, amendments, and renewals. The table integrates with other Oracle Contracts tables like OKC_REP_CONTRACTS and OKC_PARTY_ROLES to provide a comprehensive view of contractual relationships.

Technical Structure

The table's schema includes key columns such as:
  • CONTACT_ID: Primary key identifier for the contact record.
  • PARTY_ID: References the party (e.g., vendor or customer) from HZ_PARTIES in Oracle Trading Community Architecture (TCA).
  • PARTY_ROLE_CODE: Defines the party's role (e.g., "BUYER" or "SUPPLIER") as per the contract.
  • CONTACT_PERSON_ID: Links to the contact person in HZ_CONTACT_POINTS or PER_ALL_PEOPLE_F (for employees).
  • START_DATE and END_DATE: Define the validity period of the contact association.
  • STATUS: Indicates whether the contact is active or inactive.
The table also includes audit columns (CREATED_BY, CREATION_DATE, LAST_UPDATED_BY, etc.) for compliance and tracking purposes.

Integration Points

OKC_REP_PARTY_CONTACTS integrates with:
  1. Oracle TCA: Leverages HZ_PARTIES and HZ_CONTACT_POINTS for party and contact master data.
  2. HRMS: For employee contacts via PER_ALL_PEOPLE_F.
  3. Contract Core Tables: Links to OKC_REP_CONTRACTS for contract-specific context.

Business Process Context

This table supports:
  • Contract Creation: Captures designated contacts during contract drafting.
  • Notifications: Facilitates automated alerts (e.g., expiry notices) to relevant parties.
  • Compliance: Ensures regulatory requirements (e.g., GDPR) are met by maintaining accurate contact records.

Customization and Extensions

Organizations often extend the table by:
  • Adding custom columns via Descriptive Flexfields (DFFs) to capture industry-specific contact attributes.
  • Developing workflows to update contacts based on role changes or contract milestones.

Performance Considerations

For optimal performance in large-scale deployments:
  • Indexes on PARTY_ID, CONTACT_PERSON_ID, and PARTY_ROLE_CODE are recommended.
  • Partitioning may be applied for historical data archiving.

Conclusion

The OKC_REP_PARTY_CONTACTS table is a foundational component of Oracle Contracts in EBS 12.1.1 and 12.2.2, enabling robust contact management for contractual relationships. Its integration with TCA, HRMS, and core contract tables ensures data consistency, while its flexible structure supports customization for diverse business needs. Proper implementation and maintenance of this table are essential for efficient contract lifecycle management.