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The PO_BC_DISTRIBUTIONS table in Oracle E-Business Suite (EBS) 12.1.1 or 12.2.2 is a critical entity within the Purchasing (PO) module, primarily serving as a bridge between Budgetary Control (BC) and Purchasing distributions. It stores detailed information about budget distributions linked to purchase orders, requisitions, and other purchasing documents, ensuring proper financial tracking and compliance with budgetary constraints. Below is a detailed breakdown of its structure, purpose, and key attributes.

Purpose and Functionality

The PO_BC_DISTRIBUTIONS table facilitates the integration of Oracle's Budgetary Control functionality with Purchasing operations. It captures budget reservation details, ensuring funds are appropriately allocated and encumbered before purchase orders or requisitions are approved. This table helps organizations enforce budgetary policies, prevent overspending, and maintain accurate financial records by tracking fund reservations, encumbrances, and actual expenditures.

Key Columns and Their Significance

The table includes several critical columns, each serving a specific purpose:

  • BC_DISTRIBUTION_ID: Primary key uniquely identifying each budget distribution record.
  • PO_DISTRIBUTION_ID: Foreign key linking to PO_DISTRIBUTIONS_ALL, associating the budget distribution with a specific purchasing distribution.
  • BUDGET_ENTITY_ID: References the budget entity (e.g., department, project) to which the distribution belongs.
  • ENCUMBRANCE_TYPE_ID: Indicates the type of encumbrance (e.g., purchase order, requisition) applied to the budget.
  • AMOUNT: The monetary value reserved or encumbered for the distribution.
  • GL_DATE: The general ledger date associated with the budget distribution.
  • PERIOD_NAME: The accounting period in which the distribution is recorded.
  • STATUS: Reflects the current state of the distribution (e.g., "Reserved," "Encumbered," "Closed").
  • CREATION_DATE, CREATED_BY, LAST_UPDATE_DATE, LAST_UPDATED_BY: Standard audit columns tracking record creation and modifications.

Integration with Other Modules

The PO_BC_DISTRIBUTIONS table interacts with multiple Oracle EBS modules:

  • General Ledger (GL): Budget distributions are posted to GL for financial reporting and reconciliation.
  • Budgetary Control (BC): Ensures funds are reserved and encumbrances are tracked before document approval.
  • Payables (AP): When invoices are matched to purchase orders, the table helps reconcile encumbrances with actual expenditures.

Workflow and Business Process

When a purchase order or requisition is created, the system validates available budget funds by referencing this table. If funds are sufficient, the budget is reserved, and the status is updated accordingly. Upon approval, the reservation is converted into an encumbrance. When goods or services are received, and invoices are paid, the encumbrance is relieved, and actual expenses are recorded.

Technical Considerations

The table is part of the Oracle EBS schema and is typically accessed via APIs or standard reports. Customizations or extensions should adhere to Oracle's best practices to avoid disruptions in budgetary control processes. Indexes on key columns (e.g., PO_DISTRIBUTION_ID, BUDGET_ENTITY_ID) optimize query performance for large datasets.

Conclusion

The PO_BC_DISTRIBUTIONS table is a cornerstone of Oracle EBS's Budgetary Control and Purchasing integration. It ensures financial accountability, prevents budget overruns, and provides a clear audit trail for budgetary transactions. Understanding its structure and functionality is essential for implementing effective financial controls and optimizing procurement processes in Oracle EBS 12.1.1 or 12.2.2 environments.