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Overview
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Overview

The IGS_ST_GVTSEMLOAD_OV table is a core configuration table within the Oracle E-Business Suite (EBS) Student Management (iStudent) module, specifically for versions 12.1.1 and 12.2.2. It serves a critical function in the Higher Education Student Data Collection process, which is essential for government reporting in many regions. The table's primary role is to define and manage the mapping between institutional teaching periods and official government reporting semesters for the purpose of student load (enrollment) calculation. It establishes an override mechanism, ensuring that the load from specific teaching calendars is correctly apportioned to a designated government semester within a submission, thereby guaranteeing data consistency and accuracy for statutory reporting.

Key Information Stored

The table's structure is designed to uniquely identify a submission context and the specific load-calendar-to-government-semester mapping within it. The key columns include:

The unique indexes (U1 and U2) enforce critical business rules, preventing duplicate mappings for the same submission, load calendar, and teaching period.

Common Use Cases and Queries

This table is central to configuring and validating government reporting setups. A common use case is during the preparation of a submission, where administrators must verify that all relevant teaching periods are correctly mapped to government semesters. Troubleshooting load calculation discrepancies often involves querying this table to confirm overrides are in place. Sample queries include retrieving all overrides for a specific submission or identifying the government semester for a particular teaching calendar.

-- Find all teaching calendar overrides for a specific submission year and number
SELECT govt_semester, cal_type, ci_sequence_number, teach_cal_type
FROM igs.igs_st_gvtsemload_ov
WHERE submission_yr = 2024
AND submission_number = 1
ORDER BY govt_semester, teach_cal_type;

-- Identify the government semester for a specific teaching period within a submission
SELECT govt_semester
FROM igs.igs_st_gvtsemload_ov
WHERE submission_yr = 2024
AND submission_number = 1
AND cal_type = 'LOAD_2024'
AND teach_cal_type = 'SEM1_2024';

Related Objects

The IGS_ST_GVTSEMLOAD_OV table is a foundational object within the student reporting subsystem. It is directly referenced by the unique indexes defined upon it (IGS_ST_GVTSEMLOAD_OV_U1, U2, N1). It has a functional relationship with other key tables in the IGS schema that manage submission headers (likely named IGS_ST_GVTSUBM or similar), calendar definitions (IGS_CA_TYPE, IGS_CA_INST), and teaching period setups. The data in this table is integral to the processes and views that aggregate and prepare the final student load data for government returns, ensuring institutional data aligns with external reporting frameworks.