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Overview
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Overview

The IGS_AS_INS_GRD_ENTRY table is a core transactional table within the Oracle E-Business Suite Student System (IGS) module, specifically designed for the assessment and grading processes. Its primary role is to serve as a temporary staging area for grade entry data before it is finalized and posted to permanent academic records. This intermediary storage mechanism is critical for ensuring data integrity, allowing for validation and review of grade information entered by instructors or administrative staff. The table's design supports concurrent data entry and batch processing workflows common in academic institutions.

Key Information Stored

The table stores temporary grade entries keyed by a unique combination of user, timestamp, and student sequence. Based on the provided metadata, its structure is defined by a composite primary key and foreign key relationships to grading standards. The primary key columns are KEYING_WHO (identifying the user entering the grade), KEYING_TIME (the timestamp of the entry), and STUDENT_SEQUENCE (a unique identifier for the student record within this context). Critical data columns include GRADING_SCHEMA_CD and GS_VERSION_NUMBER, which together reference a specific grading scheme, and the GRADE column itself, which holds the temporary grade value. This setup ensures each temporary grade entry is uniquely identifiable and linked to a valid grading standard.

Common Use Cases and Queries

A primary use case is the batch upload and validation of final grades for a course section. Data is inserted into this table via a user interface or data load, where it can be queried for review before official posting. Common reporting queries involve identifying unposted grades for a specific instructor or course. A typical SQL pattern retrieves pending entries for a given grading period:

  • SELECT KEYING_WHO, STUDENT_SEQUENCE, GRADE FROM IGS.IGS_AS_INS_GRD_ENTRY WHERE GRADING_SCHEMA_CD = '&schema_code' AND KEYING_TIME > SYSDATE - 1;

Administrative processes will subsequently validate this data against business rules (e.g., ensuring the GRADE is valid for the referenced GRADING_SCHEMA_CD and GS_VERSION_NUMBER) before transferring it to permanent student history tables, at which point records may be purged from this temporary table.

Related Objects

The IGS_AS_INS_GRD_ENTRY table has a defined dependency on the IGS_AS_GRD_SCH_GRADE table, which holds the master list of valid grades for various grading schemes. The foreign key relationship ensures referential integrity, as the temporary grade entry must correspond to a grade defined in the official grading schema. The join is performed using the columns GRADING_SCHEMA_CD and GS_VERSION_NUMBER. This table is also centrally referenced by its primary key constraint (IGS_AS_GRD_ENTRY_TMP_PK or IGS_AS_INS_GRD_ENTRY_PK per the documentation). It is typically the source for data processed by grading engine APIs and related assessment base tables within the IGS schema.