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Overview
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Overview

OTFV_EXT_TRAINING_EVENT_ENROLS is an APPS-owned business intelligence view within the Oracle E-Business Suite Enterprise Training (OTA/OTRM) module, registered under FND Design Data as OTA.OTFV_EXT_TRAINING_EVENT_ENROLS. It is classified as a Business Intelligence System (BIS) view, meaning it is designed specifically as a reporting and analytics interface rather than as a transactional entry point. The view returns one row for each external (customer) enrollment recorded against a scheduled training event, consolidating delegate, event, booking, and customer data into a single denormalized result set. In both Oracle EBS 12.1.1 and 12.2.2 the object remains VALID and is exposed under the APPS schema, making it available to BI Publisher reports, custom concurrent programs, and ad hoc SQL executed by reporting users. Because it joins party, customer, and training tables, it is particularly useful where a requirement spans the CRM/HZ customer model and the OTA training model simultaneously.

Underlying Base Objects

The view is defined over a substantial set of base synonyms, which fall into three logical groups.

OTA_DELEGATE_BOOKINGS is the principal driving table, since it stores the enrollment record itself; the surrounding OTA tables enrich each booking with course and event context, while the HZ tables identify the external delegate and customer.

Key Columns

The user's search term, ENROLMENT_COMMENTS, corresponds to a VARCHAR2(2000) column in this view and is the free-text field capturing descriptive notes recorded at the time of enrollment. It is distinct from EVENT_COMMENTS (VARCHAR2 2000), which is descriptive only and applies to the event as a whole, and from SPECIAL_REQUIREMENTS (VARCHAR2 2000), which holds delegate-specific instructions such as dietary needs. Report authors should therefore select ENROLMENT_COMMENTS when the requirement is enrollment-level commentary rather than event- or delegate-level annotation.

Other significant columns include PERSON_NAME and CUSTOMER_NAME for delegate and customer identification; EVENT_NAME, COURSE_START_DATE, COURSE_END_DATE and TRAINING_CENTER for scheduling context; BOOKING_STATUS for current enrollment state; ATTENDANCE_RESULT, TEST_SCORE, SUCCESSFUL_ATTENDANCE_FLAG, FAILURE_REASON and TOTAL_TRAINING_TIME for outcome analysis; NUMBER_OF_MODULES_COMPLETED against TOTAL_MODULES for progress tracking; and CORRESPONDENCE_MEANING, CORRESPONDENCE_EMAIL, CORRESPONDENCE_PHONE and CORRESPONDENCE_ADDRESS for contact routing. The numeric identifiers ENROLLMENT_ID, EVENT_ID, ACTIVITY_ID, ACTIVITY_VERSION_ID, CUSTOMER_ID, DELEGATE_CONTACT_ID, OFFERING_ID and RCO_ID support joins back to the base tables.

Common Use Cases and Queries

Typical applications include external enrollment rosters, delegate correspondence extracts, attendance and completion reporting, and audit queries that surface enrollment commentary. The following pattern lists external enrolments for a designated event along with the enrollment comments:

  • SELECT person_name, customer_name, event_name, booking_status, enrolment_comments
  • FROM apps.otfv_ext_training_event_enrols
  • WHERE event_id = :p_event_id
  • ORDER BY person_name;

To review commentary across a date range, predicate on COURSE_START_DATE and filter for non-null comments using WHERE enrolment_comments IS NOT NULL. Outcome analysis can be performed by aggregating on SUCCESSFUL_ATTENDANCE_FLAG and ATTENDANCE_RESULT grouped by ACTIVITY_NAME or TRAINING_CENTER. Because the view is business-group secured through HR_BIS, results are automatically limited to organizations the reporting user may access, and no additional security predicate is normally required in custom reports.