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The AP_CARD_GL_ACCTS_ALL table in Oracle E-Business Suite (EBS) versions 12.1.1 and 12.2.2 is a critical repository for storing General Ledger (GL) account mappings associated with corporate credit cards in the Accounts Payable (AP) module. This table plays a pivotal role in automating accounting entries for credit card transactions, ensuring accurate financial postings by linking card programs, expense categories, and GL accounts. Below is a detailed analysis of its structure, functionality, and integration within Oracle EBS.

Table Purpose and Functional Context

The AP_CARD_GL_ACCTS_ALL table is designed to define default GL accounts for corporate credit card transactions, streamlining the reconciliation and accounting process. It enables organizations to:
  • Automate Accounting: Pre-configure GL accounts for card expenses (e.g., travel, meals) to eliminate manual journal entries.
  • Support Multi-Org Structure: Stores data for multiple operating units (ORG_ID), adhering to Oracle's Multi-Org architecture.
  • Enforce Policy Compliance: Ensures expenses are posted to correct accounts based on card programs and expense categories.

Key Columns and Relationships

The table's structure includes columns that establish relationships with other Oracle EBS entities:
  • Primary Key: CARD_GL_ACCOUNT_ID uniquely identifies each record.
  • Foreign Keys:
    • CARD_PROGRAM_ID links to AP_CARD_PROGRAMS_ALL, defining the credit card program.
    • EXPENSE_CATEGORY_CODE references AP_EXPENSE_CATEGORIES, categorizing expenses (e.g., "AIRFARE").
    • CODE_COMBINATION_ID ties to GL_CODE_COMBINATIONS, specifying the GL account.
  • Org Context: ORG_ID aligns with HR_OPERATING_UNITS, enabling multi-org segregation.

Integration with Oracle EBS Modules

AP_CARD_GL_ACCTS_ALL integrates with:
  • Accounts Payable: Used during credit card transaction imports (AP_EXPENSE_REPORT_HEADERS_ALL) to auto-populate GL accounts.
  • General Ledger: Posts accounting entries via GL_INTERFACE using mapped CODE_COMBINATION_ID values.
  • Multi-Org: Data is filtered by ORG_ID to ensure compliance with organizational boundaries.

Technical Considerations

  • Indexes: Typically indexed on CARD_PROGRAM_ID, EXPENSE_CATEGORY_CODE, and ORG_ID for performance.
  • Audit Columns: Includes CREATION_DATE, CREATED_BY, LAST_UPDATE_DATE, and LAST_UPDATED_BY for tracking changes.
  • Flexfield Dependencies: Relies on Accounting Flexfield structures defined in FND_ID_FLEX_SEGMENTS.

Usage in Business Processes

During credit card reconciliation:
  1. Transactions are imported via AP_CARD_TRX_INTERFACE.
  2. AP_CARD_GL_ACCTS_ALL is queried to fetch GL accounts based on card program and expense category.
  3. Accounting entries are generated and transferred to GL.

Customization and Extensions

Organizations may extend functionality by:
  • Adding custom columns via Descriptive Flexfields (DFFs).
  • Implementing triggers to validate account mappings.
  • Leveraging APIs like AP_CARD_PROGRAM_PUB for programmatic updates.

Conclusion

The AP_CARD_GL_ACCTS_ALL table is a cornerstone of Oracle EBS's credit card accounting automation, ensuring accurate and efficient financial postings. Its design reflects Oracle's modular architecture, with tight integration across AP, GL, and Multi-Org components. Proper configuration of this table is essential for organizations leveraging corporate credit cards to maintain audit trails, enforce policies, and streamline month-end close processes.