Search Results ap_cards_all

The AP_CARDS_ALL table in Oracle E-Business Suite (EBS) 12.1.1 or 12.2.2 is a critical repository for storing corporate card (purchasing card or P-card) information within the Accounts Payable (AP) module. This table serves as the foundation for managing cardholder data, card assignments, and related financial controls, enabling organizations to streamline procurement processes, enforce compliance, and automate reconciliation. Below is a detailed technical and functional breakdown of the AP_CARDS_ALL table:

1. Purpose and Functional Role

The AP_CARDS_ALL table stores metadata for corporate cards issued to employees or departments. Key functionalities include:

• Cardholder Management: Tracks employee-card associations, card limits, and expiration dates.
• Spend Controls: Defines transaction limits (daily/monthly), merchant category restrictions, and approval workflows.
• Reconciliation: Integrates with AP_EXPENSE_REPORT_HEADERS_ALL and AP_INVOICES_ALL to match card transactions with expense reports or invoices.
• Multi-Org Support: The _ALL suffix indicates multi-organization access, with data partitioned by ORG_ID.

2. Key Columns and Structure

The table's schema includes columns critical for card administration:

• CARD_ID: Primary key, uniquely identifying each card record.
• CARD_NUMBER: Masked or encrypted card number (PCI-DSS compliant).
• EMPLOYEE_ID: Foreign key to PER_ALL_PEOPLE_F, linking to HR data.
• ISSUER_CODE: References the card provider (e.g., Visa, Amex) via AP_CARD_ISSUERS.
• CREDIT_LIMIT: Maximum allowable spend.
• EXPIRATION_DATE: Card validity period.
• ACTIVE_FLAG: Boolean indicating card status (active/inactive).
• ORG_ID: Operating unit identifier for multi-org compliance.

3. Integration with Other Modules

AP_CARDS_ALL interacts with several EBS components:

• AP Card Management: Ties to AP_CARD_PROGRAMS_ALL for program-level policies.
• Expense Reporting (OIE): Feeds data to AP_EXPENSE_REPORT_LINES_ALL for automated expense matching.
• General Ledger (GL): Card transactions post to GL via AP_ACCOUNTING_EVENTS_ALL.
• HRMS: Validates employee assignments through PER_ALL_ASSIGNMENTS_F.

4. Security and Compliance

Oracle EBS enforces strict controls:

• Data Masking: Card numbers are partially masked in UI (e.g., ****-****-****-1234).
• Audit Trails: Changes logged in FND_AUDIT_SCHEMA tables.
• Access Grants: Requires AP_CARD_ADMIN responsibility for modifications.

5. Customization and Extensions

Common extensions include:

• API Usage: AP_CARDS_PKG provides PL/SQL APIs for programmatic updates.
• Workflow: Custom approvals via WF_ENGINE for card issuance/revocation.
• Reporting: BI Publisher templates leverage AP_CARDS_ALL for spend analytics.

6. Technical Considerations

• Indexing: Key indexes on CARD_ID, EMPLOYEE_ID, and ORG_ID optimize queries.
• Partitioning: Large implementations may partition by ORG_ID or ACTIVE_FLAG.
• Performance: Views like AP_CARDS_V simplify access while enforcing security.

Conclusion

The AP_CARDS_ALL table is a cornerstone of Oracle EBS's P-card management, enabling granular control over corporate spending. Its integration with AP, HR, and GL modules ensures end-to-end visibility, while built-in security features address compliance requirements. Administrators should leverage its APIs and indexing strategies to maintain performance in high-volume environments.