Search Results ap_supplier_contacts

The AP_SUPPLIER_CONTACTS table in Oracle E-Business Suite (EBS) 12.1.1 or 12.2.2 is a critical component of the Accounts Payable (AP) module, serving as the repository for supplier contact information. This table stores detailed records of individuals associated with suppliers, facilitating communication, procurement, and payment processes. Below is a detailed analysis of its structure, purpose, key columns, and integration within Oracle EBS.

Purpose and Functional Role

The AP_SUPPLIER_CONTACTS table is designed to maintain contact details for suppliers registered in the AP_SUPPLIERS table. It enables organizations to manage multiple contacts per supplier, assign specific roles (e.g., primary contact, payment contact), and track communication history. This table supports procurement workflows by ensuring accurate contact information for purchase orders, invoices, and payment notifications.

Key Columns and Descriptions

The table comprises several important columns, including:

• VENDOR_CONTACT_ID: Primary key, uniquely identifying each contact record.
• VENDOR_ID: Foreign key linking to AP_SUPPLIERS.VENDOR_ID, associating the contact with a supplier.
• VENDOR_SITE_ID: Optional foreign key referencing AP_SUPPLIER_SITES, tying the contact to a specific supplier site.
• FIRST_NAME, LAST_NAME: Store the contact's name details.
• EMAIL_ADDRESS: Critical for electronic communications and notifications.
• PHONE, FAX: Contact numbers for telephonic communication.
• CONTACT_TYPE: Categorizes the contact (e.g., "PAYMENT," "ORDER").
• STATUS: Indicates whether the contact is active or inactive.
• CREATION_DATE, LAST_UPDATE_DATE: Audit columns tracking record creation and modification.

Integration with Oracle EBS Modules

The AP_SUPPLIER_CONTACTS table integrates with multiple EBS modules:

1. Purchasing (PO): Contacts are referenced in purchase orders and requisitions for approvals and notifications.
2. Payables (AP): Used for invoice correspondence and payment processing.
3. Supplier Portal: Enables suppliers to self-manage their contact details via the web interface.
4. Oracle iSupplier Portal: Extends functionality for supplier collaboration.

Technical Considerations

• Indexes: The table typically has indexes on VENDOR_CONTACT_ID, VENDOR_ID, and VENDOR_SITE_ID to optimize queries.
• Constraints: Foreign key constraints enforce referential integrity with AP_SUPPLIERS and AP_SUPPLIER_SITES.
• API Usage: Oracle provides PL/SQL APIs (e.g., AP_VENDOR_PUB_PKG) for programmatic access to contact data.

Customization and Extensions

Organizations often extend this table by:

• Adding custom columns via Descriptive Flexfields (DFFs) to capture industry-specific data.
• Implementing triggers or workflows to automate contact validation or notifications.
• Integrating with CRM systems for unified contact management.

Data Maintenance

Routine maintenance includes:

• Periodic audits to ensure data accuracy.
• Purging obsolete records to improve performance.
• Leveraging Oracle's standard data migration tools (e.g., FNDLOAD) for bulk updates.

Conclusion

The AP_SUPPLIER_CONTACTS table is a foundational element in Oracle EBS, enabling efficient supplier relationship management. Its design supports scalability, integration, and customization, making it indispensable for organizations leveraging Oracle's procurement and payables functionalities. Proper utilization of this table ensures streamlined communication, compliance, and operational efficiency in supplier interactions.